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Listpro for Palm or PPC - Highly recommended

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  • Listpro for Palm or PPC - Highly recommended

    Having used both Palms and PPC's over many years - I started with one of the first "Pilots" a 500, I think, I've found that the new version of ListPro from Ilium Software works extremely well with GTD since it's both powerful AND flexible. Generally I found with most Palm and PPC apps such as DBK, Agenda Fusion, LifeBalance, Bonsai, Shadow, etc. was that they did not handle complex multi step projects very well or come with a Desktop program. ListPro has enough built in flexibility that you can design your own system. It's not perfect by any means since it doesn't really integrate with any calendar but it does support Start, End and Due dates that you can filter on. The power lies in it's hierarchal structure and ability to create unlimited custom categories, flag and check off items and maintain multiple separate project "lists". I'm using ver 4 Pro which comes with a companion PC desktop app that syncs with the PPC or Palm, which is great since it makes setting up lists and entering a lot of stuff much faster. In a Listpro list, each item can have many categories making it easy to assign items, etc. then filter the list to see next actions, etc. The categories show up as columns associated with each item and the columns can be sorted, filtered and hidden - very flexible. You can design your own list templates and re use them and Ilium has a number of pre built lists on their site. Anyway, I've set up my version as follows:

    Each "project" has it's own list that is easily created from a custom template. The columns on each list are a Done checkbox, NAS (next action step - this is a "flag" column, Project Name (category column), Due date, Priority, Assigned to, In Progress, etc. I also have a Misc TODO list that I use for non project related tasks.

    I have about 10 project lists going on at any one time. Each day I review each list. This doesn't take long since ListPro supports a hierarchal outline structure. I "flag" the next action step(s) for each project. Then I select the flagged items (Listpro has an automtic filter for this) and use the "copy to list" function to copy them all at once to my Daily TODO list. Now I can see all of my Next Actions in one place - the Daily TODO list which has the same columns as the project lists so I still see all the information associated with each item. Now I can evaluate all of the next actions in the context of "Today". I can prioritize or simply delete these off the Daily TODO list if they aren't going to get done today, my original project list remains the same. As I go through my Daily TODO's I simply check them off, mark them in progress, etc.. At the end of the day, I go back to my project lists and check them off on each project list (they're easy to find since they are flagged) and unflag them - (Yes, It would be nice if these lists could all be linked but I like the idea that I can delete items from my Daily TODO list without affecting anything else). For me the key is at the end of the day, my projects are all updated and I delete everything from my daily TODO list whether it got done or not - remember I still have those Next Actions flagged in esch project list - so it's incredibly simple and quick to start over the next day.

    Using this system, each project gets tracked and I only focus on the Daily list which only contains Next Actions. I re evaluate my Next Action Steps for each project on a daily or weekly basis. If a new task comes up and it is obviously a Next Action, I just flag it as I enter it.

    I know this sounds complicated but it's actually very simple and I've tried pretty much everything else out there. The flexibity to allow you to adapt it to your needs is a huge plus.

    As a bonus, you can also get pre built lists with all kinds of information, use it to easily build a shopping list application, etc.

    Last Comment: Download the manual - it's excellent and you need it to understand all the nuances of the program which despite it's simplicity is very powerful. You could easily add a column to the project lists to track associated files whether they're paper or links to files on your PC or URL's

    Try the trial at

  • #2
    List Pro usage

    I also use ListPro for my work projects and next actions. For the part where you flag and copy, why don't you flag, filter and flatten the list. That way you don't have to leave the application and you can still work on your daily to do's. Also once you've checked it off as being completed, it's already checked off in your ListPro app.


    • #3
      Has anybody got any thoughts on ListPro vs Bonsai for Palm?


      • #4
        ListPro vs. Bonsai on the Palm.

        Originally posted by andmor
        Has anybody got any thoughts on ListPro vs Bonsai for Palm?
        I have both. It depends on what you are trying to do. ListPro is more of a database outline system with spreadsheet like qualities. I use it for things like my Fountain Pen database. It can give me totals for the number of ballpoint, rollerball and fountain pens that I have and the dollar amount for them. Basically it can do all sorts of computations on your items.

        Bonsai has more linking capabilities and is more of a tree like outliner (even though listpro can do indents). Also, if you were going to use something like DayNotez the integration would be there for that.

        That being set I really like ListPro. If I could only have one I'd probably choose it.

        - Mark


        • #5
          I prefer to keep separate lists for each project

          I don't actually leave the application. Given the large size of my project lists, I prefer to keep each project in a separate list. Transferring the items flagged as next actions to a separate temporary daily TO DO list is easier for me to clean up and review at the end of the day and involves less filtering


          • #6
            Please help me - I'm lost!

            I'm trialling ListPro 4. I set up a list on my WinPC - figured out how to move things around - really like the flexibility and additional fields. I synch to my Palm and I can't read anything. It's all stretched out to the right off-screen. All of the developer's screenshots look so neat, but their list items seem to be only 2-3 words that fit on one line. Is there no wordwrap? Is the ony way I can look at a line item properly by going to the item view? Do I have to use Desktop for arranging the lists and restrict using Palm to when I am working through NA's? What am I missing?



            • #7
              Reply to andmor and how I use Listpro

              I am a Pocket PC user who recently tried Palm and am now back to PocketPC.

              andmor, I think your problem is that the columns are too wide. Try making the columns narrower on the desktop version (you should also be able to narrow them on the Palm by holding the line in between columns and dragging).

              HOW I USE LISTPRO
              I have one Listpro file for my work projects and one for home. Within the @work file I have folders for my areas of responsibility and lists within each folder with basically the same field strucutre - project name, action, due date etc. My key lists are: Now, Later, Completed, Someday. I also have a "This Week" list which has a line item for each day. This this is at the top of all my lists and folders. When I do my weekly review I enter the next actions for all my projects in the the "This Week" list under the appropriate day.

              I keep the next actions for all my projects as indents under each project (projects are written in CAPS, actions in regular). Elaborations on projects and actions go in the notes section of the project or next action. As I go through the week I may glance at the Now list if I get through my This Week list. When I do my weekly review I move items from the Later list to the Now list or vice-versa as priorites change. In my Now list I flag (my flagged items turn blue) any items that are currently in progress. "Now" means projects to work on this month.

              I find this system really works for me in making sure I do what needs to be done that week without having to look through all my project lists each day. When I first started with GTD I had everything in one list and it was too unweildy and overwhelming for me to use.

              When a project is completed, I add the completed date and move it to my completed list. This is invaluable when it comes time for staff review to see how much work I've done!