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Filing System For Electronic Documents

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  • Filing System For Electronic Documents

    I currently keep journal entries, notes, and emails in very generic folders and just search for what I need. I was suprised to find this works just fine, particularly since I started adding Freeform tags like "©unix". However, I keep everything else in a endless series of hierarchical folders. I use Windows which has Freeform search but no tagging capability.

    Has anyone come up with anything easier/simpler. Id love to just have a few simple folders, but I'm not sure how I'd find everything, particularly if I didn't remember it well enough for a detailed search.

  • #2
    maybe the hierarchies are the problem

    What about Paper Tiger?--there is an electronic version. I have never used it.
    It is expensive.

    My "system"

    I am not great with this but I find it helpful to label first with a general name that I will remember, then with what it is, sometimes also why, then date. Search is slow for word documents but I can handle the steps.

    Of course, iif it all fits on one or two pages, it would just be in one file, Shelves. I would love a better system and I may over to the Mac because there are better programs for this.

    Shelves dimensions plans office 10312011
    Shelves owned dimensions from old house 081010
    Shelves premade sources local
    Shelves letter to EZ shelf co re collapse 100111


    • #3
      I use evernote


      • #4
        I had no idea Paper Tiger was still in business!

        Years ago, I remember finding out that their mule wouldn't pull my wagon.


        • #5

          I still use a lot of folders within My Documents and can usually find what I want. But I also use an Outlook add-in program called Lookeen that indexes and is better than the Windows indexing. The program is mainly for e-mails (a feature I don't use), but it's good for finding lots of other items on my drive.

          The other program I use quite a bit is PersonalBrain. A recent webinar on file management might give you further ideas--lots of potential for tagging, searching, etc.