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Mac Software that works with GTD

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  • Mac Software that works with GTD

    I'm a MAC user and want to know if anyone can recommend a software program that works well with the Getting Things Done system

  • #2
    There are a lot of them. I'd be lost without Omnifocus, but you'll also find a lot of people who swear by iGTD. Your best bet is to do some research, download the ones that look interesting, and try them out. That's what I did.

    This article's a little old (a lot changes in 11 months), but it gives you some idea of how many options you have:


    • #3
      It depends

      Hi Susan,

      The choice of a software program to work with is quite personal It depends on the way you have implemented GTD in your daily work and personal life. If you use it in a work setting the kind of work is also something to take into account.

      I have been using a Mac for more than 5 years now and I know a lot of GTD type programs on a Mac. I have even tested several of them and there are real beauties. For me personally Entourage fits in my current work flow. I use Microsoft Entourage synced to my Treo 680 and I truly like this combo.

      I don't know if you have the time but you could try out different programs. I think some other people will also add to this thread their favorites. If you write a bit more about your situation some of us might point you to one or two programs that fit your need.


      • #4
        I wrestled for a spell with trying out a host of new and different software applications and was constantly re-typing, re-writing, and re-evaluating my lists in a variety of digital and analog systems. Not good for productivity!

        I finally have settled back where I began: MS Outlook/Entourage, a Palm Treo, and the simplicity of Calendar, Tasks. and Notes for my system.

        Simpler does not always equate to be less functional.


        • #5
          Try iGTD.

          Try iGTD .


          • #6
            I'll second OmniFocus vote


            Most certainly take a look at OmniFocus. It's been developed from the ground up as a GTD app. The developer, Omni Group, has a proven track record as an excellent Mac app development shop.

            I've used OmniFocus since early beta days (it just shipped 1.0) and have been quite happy with the system I've now got in place.

            Your mileage may vary; it is a personal decision based on how you best work.




            • #7
              You could try 'Things'.

              Currently in Beta but should be released later this year.



              • #8

                Ready-Set-Do! is also worth taking a look at.
                Last edited by Todd V; 07-01-2011, 11:18 PM.


                • #9
                  I use TextEdit.



                  • #10
                    Midnight Inbox is very good. In fact, from a pure GTD workflow perspective, it adheres better than any other program I have seen, including Thinking Rock (which is slow on my dual G5, and has what I would describe as an anti-Mac interface ~it is Java based).

                    Midnight Inbox looks to be resolving its few issues (speed, and minor Leopard compatibility issues) with version 2, due to start in beta in February.

                    iGTD2 looks very promising, but it is very much alpha at the moment.

                    Things is amazing stable for a alpha, has a "tags" take on contexts, and seems to be progressing nicely.

                    OmniFocus is pretty good. Being the first of the (alpha/beta/v2 versions) frontrunners to make it out the door, it is stable and feature complete. It has a native Mac interface, and if you like the way that they have implemented GTD concepts, it could be your best solution. I think they have priced it too high, but I got it for less due to buying early and being an owner of a OmniOutliner license.

                    Hope that helps a bit!



                    • #11
                      I've played with a lot of Mac applications for GTD too.

                      Then, one day I realized that OX10 Leopard has a simple way of doing GTD. Any Task you create on a Note in Mail shows up in iCal too. Therefore:

                      Configure iCal with dummy calendars for each Context List. Don't use them to record appointments, just ToDo Tasks. That way the dummy calendars work like Categories for the Task List in iCal. Phone calls go on the @Calls calendar. Errands go on the @Errands calendar, etc.

                      Use Notes in Mail for your Projects. One Note per Project.

                      On each Note, enter any ToDos that you want to associate with that project and select the "calendar" that corresponds to the Context List in iCal that you want the Task to appear on. It will show up there.


                      in iCal you can look at your Task Lists by Context by clicking on the dummy calendars for each Context.

                      In Mail Notes you can look at your Projects, and see any Tasks associated with them.

                      For your Weekly Review, simply scan down the Notes and insure that there is a least one active Task for every Project recorded in a Note.

                      If you check off a Task in iCal as "done" it will be checked off on the Note in Mail as well as the operating system keeps Tasks synchronized between iCal and Mail.

                      This gives you the same functionality as a lot of GTD software using features that are part of Leopard.

                      If you want to carry the data on your iPhone. Email the Note to your iPhone and you've got it with you when you are out of the office.

                      I amazed I didn't figure this out sooner.

                      Best wishes,
                      Scot Giles


                      • #12
                        I like paper planners (i.e. 3 ring binder), but I also like to update my lists on the Mac. I didn't like having to upgrade/retype/convert/buy new software all teh time. So, I developed a system of Mac folders. It is a piece of cake, and it never needs an upgrade. I keep it on a removable drive so I can take it anywhere. No software other than a Mac system required.

                        One folder for Projects, Reference, Waiting for, @ Calls, @ Work, @ Home, @ Errands, @ Agendas, Someday Maybe. In each folder, create a folder for each item. Type the Next Action or Project name or whatever as the folder name. If you need more notes, make more subfolders. Move them around by clicking and dragging (move Call Billy to Waiting For, or whatever). Put your Next Actions in the Project folders, and cmd-option-drag them to Next Action folders to make aliases. Print them out by folder with PrintWindow (with the option to print all nested folders turned on), bind them up, and then keep them with you all week. Hand write all your dones, new Actions, new Projects. At your next Weekly Review, transfer everything new from the binder to the folder lists, quickly click through them in whichever view you like, and then print out fresh ones.

                        Clean, simple, free, less messing around with the software, and more getting things done.


                        • #13
                          Scott: What's PrintWindow?


                          • #14
                            Mac users used to be able to print the contents of a Finder window, but with OSX, we lost that simple but useful feature. Print Window is an app that brought back that functionality. I had heard that the latest version of the Mac OS enables you to print windows again, but I haven't checked it out yet. So, you might not need this.



                            • #15
                              mail notes?

                              I use Mail and iCal - but I'm not clear what Notes in Mail is.... I can't seem to find this? Could you elaborate?