After 16 or os months of GTD, maybe I don't understand something, so any comments here would help. I am at the point where I rarely have a new project because I have a lot of existing ones. The more projects I have, whether active or SDMB, the longer it takes me to process my daily IN. So, I come to an "IN" item that I recognize is part of a project. Then, my next step is to determine if it is part of a project already in my project list. First I look through my active projects, then, if need be, my SDMB projects. That searching step requires quite a few minutes of thumbing through pages (I am a paper user). Then, having come to the right project, I need to read through my notes to see if I have either noted it already or done it already . If I have not, then I need to determine if it is a next action and put it into the correct context list or lists. Sometimes, the item cannot be done until something else is done, but I need to note it or I will forget about it. Sometimes however the item is not sequential but nevertheless essential to the project, so after all that searching and thinking, it needs to go on a context list or a calendar, or I find it is in "waiting for" already. At one point I had a running projects list but I found I was jotting so many ideas and steps down that I could not read it, so now each project gets a page and if it has subprojects that gets noted and they follow. Does this sound familiar? So, in short, most of my INs are parts of existing projects, something to be added to a checklist of recurrent actions, or something that I already have noted in "waiting for" soit takes several minutes to track down where just one item is. What to do?
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