jaludwick;52507 said:
I'm just trying to get clear.
I put items in the calendar that have a specific date.
I put items in the Tickler file that have a specific date.
So when do I use each?
This is an excellent question, and made more complicated because you can use the calendar to *implement* a tickler. (Write down the reminder in the non-timed section - e.g., an all day event in Outlook - and store the corresponding paper in an action support folder.) It's a bit confusing explaining in terms of Allen's "three things that go on your calendar:"
o time-specific action
o day-specific action
o day-specific information
The first two are the category BigStory mentions ("The calendar is not a reminder system, it is a commitment recorder.") But the latter is one I've expanded to include reminders. After all, what use is information unless you act on it?
One important factor is whether you want to see it approaching or not. The ticker hides items from you; the calendar shows them coming.
Another factor (and a consequence of the first), is the calendar lets you plan around events. For example, say you've been invited to a party, and you need to RSVP by a certain date, but you're not sure you'll attend, you can put the invitation in your tickler for a few days ahead of the RSVP date. However, if you don't also have a calendar entry, you might unwittingly schedule something else, or a coworker or significant other might do the same. So I recommend using the calendar as a "saftey net" when you don't want something falling through the cracks - a kind of "double entry" approach like Karen's.
Time specificity is another concern (though it's probably obvious): The tickler's granularity is at the day level; the calendar - hours and minutes. (Hey, I'm just having fun here!)
Thanks for the good question. Hope that helps!