Getting Things Done with People You Care About?

Discussion in 'PUBLIC: Discuss the GTD Methodology' started by Jimhardie74, Jul 24, 2017.

  1. Jimhardie74

    Jimhardie74 Registered

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    Hey guys,

    The situation: I have two sets of lists that are concerned with people in my life: Agendas (things that need to be done when I am with a specific person) and something I've temporarily dubbed 'Someday/People' (things that I might like to do someday with people that I care about, but arent 'urgent' agenda-type items).

    The basic problem is this: I keep forgetting to look at these lists whenever I am actually with the person.

    I've not found a solution for this yet. If I keep agenda lists next to the door (so that I can grab them on my way out to meet that person) I find that I will just go numb to it, because of all the other times that I walk out my door and don't need them. Too often I go out to meet that person and only on my way back I remember that I should have taken the list with me. The closest solution that I've come up with is anytime I arrange to meet with a person, I also put a note on the calendar to take the appropriate list with me.

    I would love to know if any of you have had the same/similar issue, or if you have a current way of dealing with this.

    Best

    James.

    Ps. I've been following the the GTD methodology by the book for probably about 18 months.. I have got pretty much every aspect of the book down apart from one thing that keeps evading me.
     
  2. TesTeq

    TesTeq Registered

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    What about (heresy ahead) writing the agenda items in your smartphone's contact database in the "Notes" section of each person you care about?
     
  3. mcogilvie

    mcogilvie Registered

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    You need something to store those lists that you habitually take with you, like a smartphone or small notebook. Put it where your keys and similar items are kept.
     
  4. patrickkamin

    patrickkamin Registered

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    Couple of suggestions
    • if you use a smartphone app for your lists that supports location-based reminders, create a location-based context set to the place where you meet that person
    • Set a smartphone alarm ( with a specific label for the reason ) to 5-10 minutes into the meeting with that person
    • Text / Email that person upfront that you want to talk about some stuff and have her remind you that you want to talk about your agenda items :)
     
  5. RS356

    RS356 Registered

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    I totally understand the whole "going numb to the lists by the door" feeling. If I don't write things down, I habitually forget them. My wife tried to put post-it notes that I'd see on my way out the door to work. This lasted about a week. :)

    In my workplace, we use Outlook to track our meetings. It's a common practice to add agenda items to the meeting notes so that all involved are kept up to date. This works great for 1-on-1 appointments and recurring staff meetings. It seems like this is working well for you, and if so, keep it up! Heresy or not, I like @TesTeq's solution of keeping an agenda with the person's contact notes. I'd imagine this would be helpful in situations where a log of what was discussed is important, such as sales or client work. I did something similar prior to GTD and the advent of social media.

    Although the orthodox advice is to keep the agendas as a set of lists, if you're not being reminded of them when needed, they are not very useful. This is still a challenge for me, but I've had the best success with building the agendas into the tools I'm already using than trying to engineer a new solution.
     
  6. John Forrister

    John Forrister Moderator

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    I've come to realize that a big part of this game is coming up with new ways to outsmart my tendency to go numb.
     
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  7. treelike

    treelike Registered

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    I'm the opposite. I live in a cuckoo bananas world full of potentially meaningful distractions that if I did not go numb to I would go cuckoo bananas myself! My GTD system is a (relative) oasis of calm.
     

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