I use todoist and I'm willing to make some changes. Does anybody here use it?

Discussion in 'PUBLIC: Discuss Tools & Software for GTD' started by lazaro84, Sep 26, 2016.

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  1. lazaro84

    lazaro84 Registered

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    Hello everyone!

    I use todoist as my GTD application and I'm willing to make some changes in my system. I have:

    - Projects as Areas of Focus;
    - Tags for identifying contexts, lists, projects, available time and periods of the day;
    - Filters to help me in day and weekly review.

    So, what do you think?

    Thanks in advance.
     
  2. FrancescoPlli

    FrancescoPlli Registered

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    Hi, it seems a good setup. As long as you feel comfortable keep it up :)
     
  3. mcogilvie

    mcogilvie Registered

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    If you have only a few projects, it's probably fine. With more than 10-20 projects, I would use Todoist's subproject and subtask features rather than tags for projects. Todoist is not one of my favorite list tools, but it is usable.
     
  4. FrancescoPlli

    FrancescoPlli Registered

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    I've just looked at my old todoist gtdsetup (in it's free version so I didn't use tags). That's how It worked for me. Hope you could use some ideas from screens below. Have a nice day.

    Francesco



    Attached files [​IMG] [​IMG] [​IMG]
     
  5. lazaro84

    lazaro84 Registered

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    Thank you mcogilvie! Actually, after this post I did some changes. I am not using tags for projects anymore. I'm still using Projects as Focus Areas and now I have 3 main Projects (Ongoing, Suspended and Finished) with their subprojects.

    I am getting satisfied with this new configuration and I'm striving to do a better GTD. Hope to keep that :-D
     
  6. lazaro84

    lazaro84 Registered

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    Thank you for sharing, Francesco!!
     
  7. FrancescoPlli

    FrancescoPlli Registered

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    anytime Lazaro :)
     
  8. RS356

    RS356 Registered

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    I've used Todoist for 2+ years now. My setup is similar to Francesco's. Some key differences:

    * I use the projects in the sidebar as flat lists, without indenting. So, one 'project' for each of my next action lists, one for my project list, another for someday/maybe, and one for areas of focus. No indenting means nothing is accidentally hidden (overlooked), and quicker to access in the mobile app.

    * Each GTD project is, in fact, a task in my Projects list. This allows me to have a quick overview of my 80-100 projects and assign due dates to larger outcomes. I do use subtasks to break down large projects into smaller chunks. These aren't actions, but usually milestones.

    * My next actions are not linked to my projects or areas of focus. I tried it, but found that, in my workflow, the investment of time and effort to maintain a tagging system didn't have much payoff. My weekly review ties everything together.
     
  9. janvhi.garg

    janvhi.garg Registered

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    I have been using Todoist. This seems like a good setup as long as it's working well for you. But I took time figuring that out.
    As a newbee at GTD, I had posted some questions regrading an ideal configuration. But still wasn't sure.
    So had to hire an assistant from https://croogster.com/ to suggest the best practices. That worked out fine.
    But I suggest, keep your comfort at priority
     
  10. kschoenaerts

    kschoenaerts Registered

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    I have a list called "ROUTINES" in my projectlist for daily, weekly and monthly routines and find that to be very useful (see attached pic).
     

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