I pretty much have taken alot of what I've read in GTD and Ready for Anything and implemented it. I was a die-hard paper planner guy for years, but made the swtitch to a Pocket PC and can't go back now. I use Pocket Informant as my PIM manager for the ability it gives me to have all 400+ Tasks listed and viewed by category.
My Tasks Categories are: !Daily Disciplines, @NextActions, @Agenda, @Calls, @Emails, @Errands, @Financial, @GrahmFestival, @Home, @Council, @Pastoral Staff, @People Ministry, @Productive Procrastination, @Projects, @Waiting for, Area of Focus, Capital Campaign, Checklist, District, Reading, Someday/Maybe, Stats, Sunday, Weekly Review.
I now only use my calendar for hard appointments. All else goes in my Task list.
I like the Inbox teaching, too. I have four file trays on my desk now and use them to cature expense receipts, papers, magazine articles, just-preached sermons, To Be Read stuff, etc . I'm pretty faithful in doing the Weekly Review, too, and have added a category that reads:
Pray Before You Begin
“Is there really a time for everything, as Ecclesiastes 3:1 says? When I look at my weekly and monthly calendar of activities, I occasionally wonder. There are so many places to be, meetings to attend, jobs to do, and people to see that there just doesn't seem to be enough time to do everything! How, then, is it possible for me to accomplish every task that I need to do? I admit that at the beginning of each month my calendar looks doable. Many days and evenings are open to do some of my favourite things. But somehow by the end of that first week those empty spaces have filled up with all sorts of unexpected but urgent activities. Have you notice anything conspicuously missing from the two preceding paragraphs? Have I mentioned God anywhere? My problem is that I often don't include Him in my planning. I look at what I have to do, not at what God wants me to do in His power and for His glory. When God is the master of my plans, I know that there will be time for me to get things done in their "season." (Taken from God's Man © 2000 by Don M. Aycock.)
This reminds me that it's all about HIM and not about my abilities to get it all done myself. We Type A's have to be careful with this, you all know!!!
I used to throw all my stuff in the bottom drawer of my desk and then take 3-4 hours after everyone had gone home to sort it all out. Now it's done weekly-Sunday night or early Monday morning. It takes me about 2 hours to do a thorough review.
There's lots more to dialogue about and I'll do so as time permits. But this is just bit of what I'm doing as I grow into the GTD system. Needless to say, it impacts eveything I'm doing in my ministry!
PastorD