Hi all,
I am currently trying to work out two major kinks in my system. I'll preface the issues below by saying that I use ToDoMatrix on my BlackBerry as my main "things" and project keeper. As far as incoming things go, Gmail is definitely my busiest "inbox".
Like most everyone here, I send and receive well over a hundred emails a day. To deal with these emails, I initially tried to use Gmail's labels as folders, i.e. projects, waiting for, reference, etc. I checked out Kelly Forrister's article on setting up automatic filters, and it definitely works well.
The issue I'm running into is this: since I use ToDoMatrix (TDM) as my main task and project keeper, I'm having a difficult time deciding if an incoming email should be placed in my Gmail labels or if I should make a note of it in TDM.
If I put it in as an Action in my Gmail labels/folders, I can get confused because I usually have a project folder already set up under TDM. But if I just archive the email and enter in a note in TDM, it takes time to type up the note and I might lose track of the email.
One thought I recently had was to make all the labels in Gmail to be reference or project-reference folders only, so no Action folder at all. That way, I can keep track of my NA's on TDM, while being able to refer to the necessary emails on Gmail. The only trick with that would be to make sure that the labels on Gmail correspond exactly with the labels I have on TDM. Simple in theory, but with over 100 projects, it's tough to remember if I already have a folder in TDM and vice versa.
That said, do you guys have any suggestions for my predicament?
Thanks in advance!
Mike
I am currently trying to work out two major kinks in my system. I'll preface the issues below by saying that I use ToDoMatrix on my BlackBerry as my main "things" and project keeper. As far as incoming things go, Gmail is definitely my busiest "inbox".
Like most everyone here, I send and receive well over a hundred emails a day. To deal with these emails, I initially tried to use Gmail's labels as folders, i.e. projects, waiting for, reference, etc. I checked out Kelly Forrister's article on setting up automatic filters, and it definitely works well.
The issue I'm running into is this: since I use ToDoMatrix (TDM) as my main task and project keeper, I'm having a difficult time deciding if an incoming email should be placed in my Gmail labels or if I should make a note of it in TDM.
If I put it in as an Action in my Gmail labels/folders, I can get confused because I usually have a project folder already set up under TDM. But if I just archive the email and enter in a note in TDM, it takes time to type up the note and I might lose track of the email.
One thought I recently had was to make all the labels in Gmail to be reference or project-reference folders only, so no Action folder at all. That way, I can keep track of my NA's on TDM, while being able to refer to the necessary emails on Gmail. The only trick with that would be to make sure that the labels on Gmail correspond exactly with the labels I have on TDM. Simple in theory, but with over 100 projects, it's tough to remember if I already have a folder in TDM and vice versa.
That said, do you guys have any suggestions for my predicament?
Thanks in advance!
Mike