fwd all the emails to TD and manage the inbox from there?
- Thread starter clango
- Start date
Folke
0
Calendar notifications only
Most task apps offer an email inbox and I believe most email apps/clients offer an auto-forwarding feature.
Personally I do not use it like this. Many of my emails lead to no action of any kind, and those that do I need to totally rephrase anyway, or even convert into several tasks or merge into an existing tasks, so auto-forwarding has little or no value to me. I normally enter everything by hand.
What I do do, though, is auto-forward calendar notifications 15 hours in advance. I like to have everything in one place during the day.
And sometimes I bcc my task inbox when I send emails - not because it saves any typing (same reason as above), but because I am in a hurry and am afraid I might forget to turn it into a Waiting For task later.
Most task apps offer an email inbox and I believe most email apps/clients offer an auto-forwarding feature.
Personally I do not use it like this. Many of my emails lead to no action of any kind, and those that do I need to totally rephrase anyway, or even convert into several tasks or merge into an existing tasks, so auto-forwarding has little or no value to me. I normally enter everything by hand.
What I do do, though, is auto-forward calendar notifications 15 hours in advance. I like to have everything in one place during the day.
And sometimes I bcc my task inbox when I send emails - not because it saves any typing (same reason as above), but because I am in a hurry and am afraid I might forget to turn it into a Waiting For task later.
PeterW
0
clango;111055 said:I just noticed someone use Toodledo as the place to forward all the emails automatically. From there you could manage all the inbox and move the tasks accordingly. Do you use this practice? Which advantages offer to you?
I don't forward all emails to my todo list. Just the ones that need some action from me. The advantage is that I don't have to re-type information because the body of the email goes into the notes field in my list manager.
Maybe it would be a good idea if most of your emails generate actions but most of mine don't.
Most are information that doesn't need tracked (the office is closing early, someone is working from home, a journal is putting out a call for papers or a machine I don't use is down for maintenance). These are good to get because then I know what's happening in my workplace, but as soon as they are read they are junk.
Then a lot of email is similarly useful to read but I may need to find it again in the future. For these ones I hit the archive button so they are searchable but out of my way. A lot of these generate calendar items and I may need to retrieve the emails for meeting agendas, locations, fliers, etc...
Then there are the actionable emails. Most of them require a quick reply and fall under the 2 minute rule. A small number generate longer actions or projects and I transfer these manually, often with a link to the original email.
I think the tools to file, retrieve, reply and delete email are handled very well within email programs. We think nothing of writing down or typing out actions generated from thoughts or physical items. Why would email be any different.
Most are information that doesn't need tracked (the office is closing early, someone is working from home, a journal is putting out a call for papers or a machine I don't use is down for maintenance). These are good to get because then I know what's happening in my workplace, but as soon as they are read they are junk.
Then a lot of email is similarly useful to read but I may need to find it again in the future. For these ones I hit the archive button so they are searchable but out of my way. A lot of these generate calendar items and I may need to retrieve the emails for meeting agendas, locations, fliers, etc...
Then there are the actionable emails. Most of them require a quick reply and fall under the 2 minute rule. A small number generate longer actions or projects and I transfer these manually, often with a link to the original email.
I think the tools to file, retrieve, reply and delete email are handled very well within email programs. We think nothing of writing down or typing out actions generated from thoughts or physical items. Why would email be any different.
Sending emails to ToodleDo
I forward a lot of my emails to ToodleDo, but not all. I usually change the subject line to something meaningful to me, e.g., Respond to Peter, or Review by Friday. Then, every couple days, I search ToodleDo for all tasks added since (date) and go through them and put them in the right action folders and I usually assign Due Dates to them.
It works for me. My inbox has been clean as a whistle for a long time.
I forward a lot of my emails to ToodleDo, but not all. I usually change the subject line to something meaningful to me, e.g., Respond to Peter, or Review by Friday. Then, every couple days, I search ToodleDo for all tasks added since (date) and go through them and put them in the right action folders and I usually assign Due Dates to them.
It works for me. My inbox has been clean as a whistle for a long time.
G
Guest
Guest
The fact that both an input and a project you're committed to can both be postponed doesn't make much sense to me. I mean, I can understand that you may be working on a project, but due to certain circumstances, you may have to put it on pause for the time being. But that's what really confuses me the most. Because I still feel incompetent, I feel like there may still be a disconnect about processing and managing "stuff."
G
Guest
Guest
The fact that both an input and a project you're committed to can both be postponed doesn't make much sense to me. I mean, I can understand that you may be working on a project, but due to certain circumstances, you may have to put it on pause for the time being. But that's what really confuses me the most. Because