GTD and Goals

Longstreet

Professor of microbiology and infectious diseases
I thought I would post this in the public forum too. I would love to hear from others on this.

"After completing my weekly review, I usually come up with three weekly goals/outcomes that I would like to accomplish for the week. These goals of course are in concert with my monthly goals I have established, and ultimately the one-year goals at the 30,000 foot level. I would love to hear from coaches and others how they integrate setting weekly and monthly goals with their GTD setup".
 
Well, nobody said anything so far, so I'll start then ...

I do not use this kind of weekly goal etc. I have tried many times, because the thought of them somehow appeals to me, but I have never managed to make it work. They just get in the way. (Besides, I am not sure whether such goals are really GTD, but be that as it may.)

The only goals I use are GTD 30 k objectives, which I interpret as "super-projects" that may take a couple of years to complete and which, if successful, will necessitate a permanent change to my AoRs. I only have two goals defined at the moment, both of which are business related (startups/establishment).

The rest of what I do is "ongoing". Although I do not have any higher level goals for these I do keep it all organized under three different groups of areas of responsibility (Private, Non-Profit and Business). I use the same app feature (project "folders", called "goals" in the app I use) for these three groups of AoR as I use for the "real" goals - and I reckon that they could legitimately be seen as being 30 k, given that an individual AoR is 20k. I have ten AoRs all in all under these top level "goals".)
 
Longstreet said:
"After completing my weekly review, I usually come up with three weekly goals/outcomes that I would like to accomplish for the week. These goals of course are in concert with my monthly goals I have established, and ultimately the one-year goals at the 30,000 foot level. I would love to hear from coaches and others how they integrate setting weekly and monthly goals with their GTD setup".

This system reminds me Zen To Done by Leo Babauta: http://zenhabits.net/ztd-habit-3-plan/ and (shhh... don't tell David Allen about it) I like it! ;-)
 
Before I write about what I do, I want two offer two general thoughts on the subject at hand:

1. There is a plethora of "goal setting techniques" out there. We all have read at least half a dozen of them; or so it seems. In the introduction of Leo Babauta's Zen To Done, he states he did so and his book is basically a compilation of what has proven most useful to him. Some of those things strike our fancy more than others. I like Seth Godin's Pick Four for instance.

Now, all these things come up with very short time horizons. In GTD however, the horizon for a 10,000 ft level Project is set at "aproximately a year". In other words, the shortest and easiest way to integrate those goal thingies in GTD is to just make it a Project.

Engage in the Natural Planning model to clarify as to why you want to have such a set of short-term goals in your life and so on.

2. This brings me to my second point. Why set goals at all? Notice, most of this goal thingies come with explanations as to why setting goals is important and whatnot. If you want to set goals, make sure you know why.

Many authors seem to think that making more money is a good thing no questions asked and that you should absolutely try to make more money, again, no questions asked. What kind of a worldview is that? Is that even compatible with YOUR worldview?

I believe the "secret" to make these goal thingies work for you, is to first clarify, yes, at the dreaded 50,000 ft level - all questions asked, what the heck your philosophy on goals is in the first place. Which place goals obtain in your worldview and subsequently in your life - possibly as one of many answers to your worldview. So, clarify first what you expect to gain from setting goals.

Now, as to my own practice, I use short-term goals mainly to motivate me to do less. Yes, less is more. Alas, less is less since "less is more" still implies that more is somehow better than less.

To give you a concrete example, I have a 20,000 ft area "historic studies" which is loosely tied to a 50,000 ft item "mental" (freaking bonus, I bring Covey into the picture: he would called this "sharpen the saw" on the "mental dimension of the human experience"; isn't this stuff just a-a-mazing?) and what I do there besides reading an awful lot is to discuss matters with other historians. To bring some pace into the game I have the weekly goal of writing (or responding) two letters to my colleagues. Nothing more, nothing less. Less is important, otherwise my obsession with history would drive me into some form of burn out. But that might just be me...

How you organize this is of course just a matter of taste. You could have two ongoing Projects, with a weekly milestone. You could organize by topic and activate to topics from SdMb during the Weekly Review. There are many possibilities, all of them okay. Don't forget the Tickler.

For me, this creates two Projects per week, each with a weekly deadline. In my Tickler file I have a weekly reminder to start the next two Projects. I like to do this at the beginning of the week. You could also have this as the last action item of the former set of Projects.

It's really just a matter of how you slice 'n dice it.

I do not maintain a hierarichal goal thingie of five years goals down to daily objectives or some such.
 
Cpu_Modern said:
I believe the "secret" to make these goal thingies work for you, is to first clarify, yes, at the dreaded 50,000 ft level - all questions asked, what the heck your philosophy on goals is in the first place. Which place goals obtain in your worldview and subsequently in your life - possibly as one of many answers to your worldview. So, clarify first what you expect to gain from setting goals.

Perhaps for those just setting out on life's journey there should be one standard goal- finding out what your 50,000ft level is. Part of this goal should include remaining as flexible as possible until 50,000ft purpose is known, avoiding commitment, being risk averse and learning as much as possible about the universe. When I talk to young people it astounds me the lack of awareness they have about these concepts. Ironically, it would probably help if they didn't listen to the advice of old farts like me. I think a lot of it is to do with filtering out other peoples' messages and trying to listen to the voice within.
 
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