How to use agenda items

[aaresca]

I'm reading the new GTD and BB guide.
At page 23, the subject is Agendas and it suggests to write the name of the person in the subject line and the things to talk about in the note box.

In my experience, I always wrote the both the name and the thing in the subject line, so I don't have to open the item and I can check the item off quickier.

So I have many tasks for each person:
"Paul - X"
"Paul - Y"
"Mark - Z"
and so on...

Do you see any pros and cons in any of the method?

 

[marcia]

I don't know about Blackberries, but what works best for me for agendas is to have the name of the person (or event, if a meeting) followed by the agenda items, so I can see them all at once when in the meeting, during a call, etc. Usually, my agenda items are not specific tasks related to the person but just topics for discussion, ideas, things to ask if I happen to be talking/emailing with them. For more specific tasks or more urgent items related to the person, I put those on my action lists.

 

[kelstarrising]

Do you see any pros and cons in any of the method?

No problem! Either way works. In fact, you could have 3 different ways you manage Agendas:

1. In an Agendas category. Each person is one entry and items to discuss are in a note field.
2. In an Agendas category. Each item for each person is listed separately, starting with their name to group them together.
3. Each person has their own category and items are listed individually.

...or not electronically at all and in a folder with that person's name.

 

[clango]

1. In an Agendas category. Each item for each person is listed separately, starting with their name to group them together.

Actually I believe is the best option in an electronic system because you can manage independently each task with different due dates but however you have grouped them

2. In an Agendas category. Each person is one entry and items to discuss are in a note field.

I used this option before in outlook but, I agree, it was not so practical. Every time you have to open and then to find the information between a lot of other informations

3. Each person has their own category and items are listed individually.

I never tried this option. I feel only a little concerned for too many context. A context for each person. Isn't it?