How would you handle this?

  • Thread starter Thread starter jayx773
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jayx773

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Ok,

This situation just came up while I was at work, and I tried to wrap my brain around the best solution.

One of the people I report to asked me send my synopsis of a demo I will be sitting through tomorrow at 12pm.

Now, I want to send the synopsis as soon as possible, after I sit through the demo, but it does not need to be sent this friday.

Therefore, this is clearly an action item that belongs on my @office list. I would like to avoid a tickler for Monday because if I want to do it ASAP, ideally, right after the demo.

What I did first, and then quickly changed, was putting the project 'Send X synopsis' on my project list. I already had an action item for the project, which was the appointment to actually sit through the demo. However, I was worried that I may not look at the project list, so what I did was add an appointment right after the demo "Add 'Send X Synopsis' to @Office".

This will obviously do the trick, but does anyone have a more elegant solution for the general issue of 'add to context list at a certain time'?

Thanks!!

Jason
 
I use Outlook and in situations like this, I add it to the context and set a reminder on the task to pop up whenever I need it to.
 
AdamB's suggestion is good if your system supports this.

A couple other options...

(1) You haven't said what you're using for your calendar, but this should work whether you're paper-based or electronic -- add a note to the appointment 'Send synopsis by [date]'

(2) Use the free service ohdontforget to have a text message sent to your cell phone shortly after the demo's scheduled to end.
 
I'd put "send synopsis to Boss ASAP" right at the top of my notes on the demo, in a box. (Maybe bold face if you are taking electronic notes?) Then, when I process my notes as part of my Inbox, the action item is right there.

If there's a chance that I'll forget to make that note, I'll also include it in my calendar entry for the meeting.

Katherine
 
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