Remove "noise"
[Warning: Long rambling post ahead.]
Before I chime in, let me say that I speak from some experience on motivation. I've spent several years of my life in a de-motivated and procrastinatory state and I've only recently made some changes that have pulled me out of it and in the right direction.
A big part of what got me moving again was
Getting Things Done -- but not the first time that I read it (nor the second or third). I had read the book originally about two years ago and failed to fully implement the concepts until very recently. What happened that made the difference?
Several months ago, I was frustrated that I was not moving forward on any of my goals. I started to delve into the motivational literature a bit and realized that much of it contains the same messages. One book that stood out for me was
The Ultimate Guide to Mental Toughness by Daniel Teitelbaum. He basically says that you need to 1) decide what you want 2) visualize it happening in an emotionally stimulating way 3) use positive self-talk to "hypnotize" yourself to move toward that goal.
Now, if you've read any book or listened to any tape set on motivation, you'll have heard some version of those steps also. What does this have to do with GTD? Nothing yet -- but bear with me.
I have always had a kind of subconscious resistance to this motivational approach and a strange kind of fascination with the
Getting Things Done approach. But why? One day it hit me: I realized that I could only apply the emotional visualization approach to at most a handful of projects. I wasn't willing to do that because I didn't want things to fall through the cracks so to speak. Also, I didn't feel that I should need to work myself up emotionally to do what shouldn't be that hard to do anyway. In both respects, GTD made more sense.
Then, it dawned on me that the GTD approach advocates some visualization also for projects. But I noticed that, unlike many other motivational courses,
Getting Things Done is a little sparse on directions for
how to visualize. Everyone else can't seem to say enough about it -- why? Then came the big a-ha: if I were to ask David how one should visualize the desired outcome, I felt that he would probably say something along the lines of "visualize whatever you need to to get it off your mind. Whatever images, sounds, events, things, come to mind when you think of the successful outcome are what you should capture."
Immediately, this response reminded me of the "noise" factor. Have you ever talked to someone on the phone when there was noise in the backround? Did you find it distracting? Did you find that it was holding you back from really paying attention?
It occurred to me that I had a lot of "noise" in my mind regarding my own activities. I had thoughts and ideas about my work and my life that I had not even identified or clarified -- that were holding me back from everything that I was trying to do. I also had "noise" in the form of committments that I knew I wasn't remembering or following through on as efficiently as I could. And when I say committments, I mean even very little committments -- a card to mail, a book to buy, a light bulb to change -- anything that I might want to do something about at some point in time or that I promised to someone else.
So I began writing and I realized that I wasn't just writing -- I was collecting. A-ha! Now it made so much more sense why you have to collect everything that may be on your mind. If you don't, those un-collected things act like noise on your attention -- they distract you and, if allowed to accumulate, will de-motivate you. Bingo!
Then I realized that GTD is not primarily about a system or gear or about collecting things bottom up or top down. It is fundamentally about acquiring a
clear head. All the tools, tips, and techniques are for that purpose. The whole point is to remove anything that has a part of your attention so that
you can decide what to give attention to and to do so fully at any given moment.
As soon as I realized this perspective, almost everything clicked into place and many GTD behaviors showed up automatically -- and so did a whole lot more motivation.
Now, whenever I feel somewhat sluggish or de-motivated, that is a signal to me to one of the following:
1) I have things in my head that I have not written down (and it could be something at any "altitude" to use David's analogy, or an idea about a project, or an alternate action I could take)
2) I have changed my mind about or mis-categorized some actions on my lists
3) Or, I have not reviewed my lists.
Invariably, one of those things, if addressed, will instantly get me moving again. It's just amazing.
I hope that's as helpful to someone else as it was for me to write it.
Thanks for listening,
Phil Gomez
P.S. - If you're reading this, Mr. Allen, I can't thank you enough for your work.