Printing out Outlook calender for scribbling on?

T

tominperu

0
I am tied to Outlook calender at work and I find it doesn't work having two calenders, paper and digital, even though I'd prefer an old fashioned diary in many ways.

I'm wondering if there is any software for printing out an A5 booklet of the calender say for the next few months, and then scribbling on it for inputting on to the digital version later on.

Have people found that to work?

I thought I had found some printing software to do this in Outlook but it doesn't seem to work.
 
How about this?

  1. View your Calendar, and select File > Print.
  2. In the Print Style box, select "Monthly Style."
  3. Click the "Page Setup" button, and in the Page Setup window, click the Paper tab, and select A5.
  4. Click the Print button.
Do this for each month. Does that do what you want?
 
Digital / Paper Calendars

I have the same problem except I am tied to Lotus Notes, this is what I do

1. Monday print calendar for the week
2. Each morning check digital calendar for any changes to that week and update paper calendar
2. Each morning Sync calendar to phone, my Nokia allows a simple syncing with Notes

For the current week I only work off the one page paper calendar I carry with me.
Having my Nokia with my future calendar, up to 3 months out allows me to check availability straight away but without carrying a diary or lots of paper.

I handle changes to the current weeks calendar by up updating my one page paper weekly calendar
For changes or new appointments beyond the current week I simply write them on the back of the calendar and process when I get back to my desk.

Seems convoluted but it is quite simple when you get into the habit.
And for me at least it seems to keep me focussed on what I accept and put onto my calendar it also keeps me aware of commitments I have made during the week.

Hope it helps
 
See, personally, when I'm out&about and find out about a new appointment, I note it on one of the index cards I always carry with me. I then drop it in my physical inbox for later processing. At that point, I add it to my calendar. So, I don't need to carry my calendar with me.
 
Brent;63371 said:
when I'm out&about and find out about a new appointment, I note it on one of the index cards I always carry with me. I then drop it in my physical inbox for later processing. At that point, I add it to my calendar.
Click to expand...

How do you handle the possible conflicts?

Invariably if I take a note about an appointment or something I have to check to see whether it will conflict with something else. Even though I have very few hard landscape items in my calendar Murphy's Law says that the one I'm being asked about will for sure conflict with something else.

Since many are somewhat flexible, if I know that right then and there we can re-schedule for a more convenient time. It's like the 2 minute rule for calendar stuff. If I look now and say no that day won't work but these will and we can settle the thing then I don't have to spend any more time than necessary on it and it's all captured into my system.
 
Oogiem;63375 said:
How do you handle the possible conflicts?
Click to expand...

I make it clear to whomever I'm talking that I have to check my calendar and will get back to them. If there's a conflict, I notify the person(s) involved with dates that are open on my calendar.

I'd rather live simply and handle the occasional conflict when it comes up, than walk around with a calendar all the time to prevent a possible conflict. In practice, conflicts are pretty rare for me.
 
Brent;63384 said:
I'd rather live simply and handle the occasional conflict when it comes up, than walk around with a calendar all the time to prevent a possible conflict.
Click to expand...

Ah, that's the trade-off here! Thanks for making this clear. That helped me.
 
Brent;63384 said:
I'd rather live simply and handle the occasional conflict when it comes up, than walk around with a calendar all the time to prevent a possible conflict. In practice, conflicts are pretty rare for me.
Click to expand...

I'd much rather deal with conflicts at the time rather than wait. Plus I can't think of a time when I've been out and not had a conflict when stopped on the street about a possible appointment. Conflicts are the norm not the exception in my world. And in my environment folks just plain are not used to someone saying I'll get back to you, they expect an answer then and there, yes or no but an answer all the same.

That's the primary reason I keep all my hard calendar items in my treo cell phone that goes with me everywhere. I can check it easily that way.

I can also print a hard copy for archive purposes each month.
 
Oogiem;63393 said:
And in my environment folks just plain are not used to someone saying I'll get back to you, they expect an answer then and there, yes or no but an answer all the same.
Click to expand...

While in my world, it's impolite to expect an immediate answer. Or maybe I've trained people not to expect one?

Which is why GTD is a method for creating a system, not a system itself. It can adapt so wonderfully to different worlds, neh?
 
Brent;63412 said:
Which is why GTD is a method for creating a system, not a system itself.
Click to expand...

That is the key factor IMO. GTD is a method, not a system and you can define the system using the methods that fit your specific needs.
 
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