Thanks to . . . Digital GTD System portion is more Trust Worthy

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gtdstudente

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Thanks to @boomer70 Digital GTD System is more Trust Worthy while more easily keeping a zero gmail inbox

Created a "Journal" label punctuated/prefaced with "." . . . ". Journal" so it sits at the top of the "Label" list

When emails come in 'read':

1. Trash

or

2. Move to ". Journal" for "Actionable/Non-Actionable" clarifying

3. ". Journal" labels then receive additional appropriate organize Labels (@Contexts, Projects, ect.)

4. By seeing the additional appropriate organize "Labels" in the ". Journal" list then it is easily clear that the input items were clarified and know that referring back to ". Journal" Label/File is 'always' possible, which is what increases the digital Trust factor on this end

Thank you @boomer70


As you see GTD fit. . . .
 
Nice.

I think it can be simplified further. My variation of this is uses the email inbox. If an email is in my inbox then it still needs to be clarified. If it is not in my inbox then it has already been clarified.
 
cfoley said:
Nice.

I think it can be simplified further. My variation of this is uses the email inbox. If an email is in my inbox then it still needs to be clarified. If it is not in my inbox then it has already been clarified.
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@cfoley

Thank you very much for you GTD reply

To your point, however, the post was also about keeping a critical "zero email inbox" for visual clarity to prevent "email backlog" and to do so as easily as possible in the midst of life's variables sometimes when resolving more than one critical factor at once might be too ambitious

Thus, when unable to wait for optimal circumstances for more than one critical factor can be resolved then perhaps it makes GTD sense to at least resolve one critical factor from "Stuff" accomplished since "Stuff" cannot be deemed as Someday/Maybe as @TesTeq proficiently expressed in a prior post

If Trash is deemed as a GTD critical factor then it requires its due as such for its positive absence to contribute to clarity ?

Anyone, please feel free to show an Easier way to transform email "Stuff" into a zero email inbox in the midst of life's innumerable uncertainties and when "handle everything once" is simply a platitude

1. Removing Trash from "Stuff" increases one's digital clarifying ability by making clarifying easier ?

2. Since digital email inbox is a dynamically random "Stuff" system with more "Stuff" inputs are predictably on the way 'to' mix new "Stuff" and undermine one's "only need to Clarify email inbox" to some degree ?

If deemed undermining, then any 'clarification required' emails need to also be removed from being undermined by new "Stuff" to prevent the undermining to occur? 'Cleverly' using optionable email "marking" tricks seemingly contributes to numbness?

This is why it seems necessary to move the 'clarification required' emails somewhere outside on the email inbox ?

This 'somewhere', in GTD terms, would be an @Context ?
The bonus to this added @Context possibly described as Clarified/Journal of 'Tagged/Labeled/Next Action/Project' file in one reference place without any additional effort while contributing to greater digital Trust worthiness ?

3. 'Tagged/Labeled' digital Clarified/Journal:

a. Actionable with Next Action(s), Project(s), ect. ?
Ps. Needed to 'Gerry-Rig' a "Label Calendar" since emails in gmail are unable to be calendared unless the capability has been provided by the email sender ?

b. Non-Actionable with Reference, Someday/Maybe, etc. ?

Hopefully the above has been GTD communicated?

If not, clarifications welcomed

Thank you ver much

If so, as you see GTD fit. . . .
 
Here is how I deal with that.

When I am at my computer, I touch each email exactly once. I fully clarify and organise it before moving onto the next one.

When I am on my phone, I try to avoid email. It is not the best device to be reading it and I don't necessarily have my whole system with me.

However, sometimes I do choose to look at my email on my phone. This is usually when I am expecting an important email or when I have to look something up. At those times I am actively not clarifying.

From my perspective, adding an additional step to clarifying complicates the process without solving anything.
 
cfoley said:
Here is how I deal with that.

When I am at my computer, I touch each email exactly once. I fully clarify and organise it before moving onto the next one.

When I am on my phone, I try to avoid email. It is not the best device to be reading it and I don't necessarily have my whole system with me.

However, sometimes I do choose to look at my email on my phone. This is usually when I am expecting an important email or when I have to look something up. At those times I am actively not clarifying.

From my perspective, adding an additional step to clarifying complicates the process without solving anything.
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@cfoley

Thank you very much for your reply

Is you good GTD reply also suggesting a "zero email inbox" is appreciatively/reasonably deemed as an unnecessary standard for your email inbox needs?

Thank you very much sir
 
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Inbox zero is very important to me. To me, it means clarifying and organising all my emails. Moving or tagging unclarified emails out of the inbox isn't inbox zero.

None of this is to say that you cant do it. If it helps you then carry on!
 
cfoley said:
Inbox zero is very important to me. To me, it means clarifying and organising all my emails. Moving or tagging unclarified emails out of the inbox isn't inbox zero.

None of this is to say that you cant do it. If it helps you then carry on!
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@cfoley

Very good GTD point

Thank you very much sir
 
gtdstudente said:
2. Since digital email inbox is a dynamically random "Stuff" system with more "Stuff" inputs are predictably on the way 'to' mix new "Stuff" and undermine one's "only need to Clarify email inbox" to some degree ?
Click to expand...

I encountered this challenge when the volume of emails became too overwhelming to manage effectively while adhering to the 'touch it once' principle and striving for inbox zero. This was especially true during my time in large corporations, where organizations were structured in various matrix configurations.

The solution at the time was to switch from Online to Offline mode. In the Outlook desktop client, this feature can be made visible in the ribbon. By working offline, I could pause incoming emails until I was ready to deal with them on my terms.
 
In my own experience I noticed that making my system as simple as possible is the best for me !
About email I think it mostly depends about the numbers of émail you receive per day

Here are some of the rules I apply every day

1. Try to keep a zero inbox, so I archive every email I have clarified
2. Avoid at all price multiple folders, except for reference matérial
3. Erase every email you can.
3. Review email regularly eg clarifie little by little like GTD does.
A good habit is to clarify quickly 3 times per day and one time during the weekly review (keep the last émail or only what matters and erase the previous), once per month, once per year...
4. If something has to be donne about an email archive then make a link to omnifocus. (I used 3 folders waiting for, next and reference but it made me reviewing stuff lot of time. So now I use folders only for things I don't follow into Omnifocus eg I have a folder for every suppliers I want to keep as reference material. I have another for every good new letter about the guitar I want to keep also as reference)
 
Y_Lherieau said:
I encountered this challenge when the volume of emails became too overwhelming to manage effectively while adhering to the 'touch it once' principle and striving for inbox zero. This was especially true during my time in large corporations, where organizations were structured in various matrix configurations.

The solution at the time was to switch from Online to Offline mode. In the Outlook desktop client, this feature can be made visible in the ribbon. By working offline, I could pause incoming emails until I was ready to deal with them on my terms.
Click to expand...
@Y_Lherieau

Very GTD clever

Thank you very much
 
FocusGuy said:
In my own experience I noticed that making my system as simple as possible is the best for me !
About email I think it mostly depends about the numbers of émail you receive per day

Here are some of the rules I apply every day

1. Try to keep a zero inbox, so I archive every email I have clarified
2. Avoid at all price multiple folders, except for reference matérial
3. Erase every email you can.
3. Review email regularly eg clarifie little by little like GTD does.
A good habit is to clarify quickly 3 times per day and one time during the weekly review (keep the last émail or only what matters and erase the previous), once per month, once per year...
4. If something has to be donne about an email archive then make a link to omnifocus. (I used 3 folders waiting for, next and reference but it made me reviewing stuff lot of time. So now I use folders only for things I don't follow into Omnifocus eg I have a folder for every suppliers I want to keep as reference material. I have another for every good new letter about the guitar I want to keep also as reference)
Click to expand...
@FocusGuy

Thank you very much

@gtdforum: Follow-Up with "FocusGuy" with 'extra' thoughtful reply on zero email inbox

Until then, Thank you very much
 
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I heard on a podcast episode once, I believe it was Kelly Forrister, where it was said:

If you are strict with clarifying, it can take about 30 seconds to clarify and organize. Multiply this with the number of email in your inbox, and you know how much time you need to set aside for clarifying...
 
@René Lie

"If you are strict with clarifying, it can take about 30 seconds to clarify and organize."

A very good reason in itself to become proficient at GTD ?



Meaning each particular stage of the Five 'simple' Work-Flow Stages

Making Five 'simple' Work-Flow Stage them all 'sing' at the same time ain't so easy?

As such, 'strict clarifying' requires 'strict organizing' of one's reality ?

If reality could only be more cooperative ?

Nevertheless and thus far, GTD methodology is the best methodology available for 'hand-to-hand combat' with reality ?
 
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gtdstudente said:
@René Lie

"If you are strict with clarifying, it can take about 30 seconds to clarify and organize."

A very good reason in itself to become proficient at GTD ?



Meaning each particular stage of the Five 'simple' Work-Flow Stages

Making Five 'simple' Work-Flow Stage them all 'sing' at the same time ain't so easy?

As such, 'strict clarifying' requires 'strict organizing' of one's reality ?

If reality could only be more cooperative ?

Nevertheless and thus far, GTD methodology is the best methodology available for 'hand-to-hand combat' with reality ?
Click to expand...
Well, GTD seems to be working for me, at least...

I had many long periods of sick leave because of work related stress - stretching over a 10 year periode - prior to implementing GTD, and now I haven't had ONE DAY since May 2019, and I 'blame' GTD for that...

I am also a big believer of obtaining some level of proficiency of the GTD workflow in order to receive value from the methodology. The steps themselves aren't hard; it's the habitual implementation that can be a struggle...
 
René Lie said:
Well, GTD seems to be working for me, at least...

I had many long periods of sick leave because of work related stress - stretching over a 10 year periode - prior to implementing GTD, and now I haven't had ONE DAY since May 2019, and I 'blame' GTD for that...

I am also a big believer of obtaining some level of proficiency of the GTD workflow in order to receive value from the methodology. The steps themselves aren't hard; it's the habitual implementation that can be a struggle...
Click to expand...
@René Lie

Very nice . . . that's what GTDers like to see . . . inspiring GTDers in action . . . very GTD good !
 
TesTeq said:
@René Lie @gtdstudente IMHO the ability to clarify is beyond the scope of GTD. I mean you have to be able to ruthlessly decide so your actions are focused on your goals.
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@TesTeq

Yes, yes, yes that makes very good GTD sense . . . on the end . . . the Areas-of-Focus are ship's North Star . . . with the Areas-of-Focus at the helm the ship can stay on course and less likely to be 'swung' off course

Thank you very much sir making Clarifying easier to clarify and can undoubtedly improve one's GTD Clarifying skills . . . awesome !
 
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