B:
Here's my suggestion regarding how to get a quick start implementing GTD, in a easy, low tech way. Get an In/Out tray. Create the following file folders, and put them in a "ascending" wire rack on your desk (within reach w/out moving your chair).
Agenda
Call
Computer
Errands - Work
Errands - Home
Home
Office
Project
Someday / Maybe
Waiting For
Put a list at the beginning of each folder (I suggest putting multiple lined pages inside one of those report covers-- you know the ones with a colored "spine" that slips on, and clear acetate covers the front and back. . . the ones that back in middle school you'd use to make a mediocre book report look like an "A" :wink: ). Note that for Agenda, you'll want multiple lists inside the folder (e.g., a page for Staff Meeting, for the names of your direct reports, your boss, etc.)
Follow the processing flow chart in DA's book when processing any new "stuff." If it's a letter you receive that you need to make a phone call about, you can record "Call so and so" along w/ the date you made the entry on your Calls list, and tuck the letter in the file folder (assuming you'll need to refer to it on the phone when you make the call). Any outcome you find yourself committing to that will take more than one action step to be "done" should go on your Projects list (if you've read the book, you likely know the drill). For any projects that you have hardcopy items for, I suggest adding to your filing cabinet files that begin with PROJ (followed by project name, e.g., "PROJ Marketing Presentation"). You can also create a Projects folder on your C drive w/ a folder dedicated to each project, as well as sub folders in your email, all filed under PROJECTS.
If you get a ton of email, you can mirror the next actions file folders you created in your email. You may still wish to "log" the items on your hardcopy list to stay consistent.
Finally, when you've got the time, check out the demo of the Outlook Add-In. I highly recommend it for getting command of your email. I've been using the trial version for a couple of weeks now, and for the first time in 5 years I've been able to manage my email from a "zero base", consistently. It's an amazing and liberating feeling!
I believe you've found the right system-- it's just a matter of implementing it and staying consistent. Good luck!
--TheHead
