My Hipster PDA
i keep my HPDA together with a binder clip as such:
+ Laminated Front Cover with Daily Review list.
- @Inbox: For writing down ideas, new todo's, phone numbers, etc..
- @NA (Next Actions): Specific Next Actions for priority projects/classes.
- @SKOOL: Breakdown of each classes readings, due dates etc.
- @Outbox: People i need to contact (categoriezed @Phone and @Email).
- @Waiting: Packages, phone calls, emails and etc i am waiting on.
- @Life: Weekly work schedules, purchases to keep in mind and such.
- @Art: Breakdown of art projects i am working on.
- @Web: Breakdowns of web sites i'm working on.
- @Someday/Maybe: Thing i might want to buy or do etc...
- @Debt: Outstanding bills, debts and due dates.
+ Laminated Divider Card with Weekly Review List..
- 5-6 spare cards.
+ Laminated Back Cover with Monthly Review List..
@Skool, @Art and @Web have most NA's for those projects as each of them have several sub projects. For instance, @Skool is comprised of four classes (projects) that all have their own NA's. The NA's that are most important/relevant go on my @NA card, the less important stay on their own project cards.
The order fluctuates depending on what is the most important project, so since this is exam week @Skool is at an elevated level in my stack as it needs more frequent review.
The way i use this:
In the morning i review iCal and my paper weekly calender and see what i need to do that day/week, what classes i have and if i have something due. i then review the Hipster and 'sync' it to my calenders. All Project NA's are reviewed and i highlight the most important (using normal red-blue color coding if i have a lot of actions).
In my classes i review my HPDA before class and then keep it open to the @Inbox during class to jot down ideas i might have, or assignments etc. In the next class i 'sync' the new assignments etc to my calender for later.
i keep it open on my desk when i'm working on things, and it's always in my pocket wherever i go.
i also keep a Moleskine on me at all times for sketching, more in depth project planing, mind-mapping and basic journalling. i Keep the Hipster seperate as i like keeping my sketchbook free of 'left brain' activites. The HPDA is my left brain storage, and the Moleskine is for my right brain. Whenever i've tried to combine ToDo lists, phone numbers and whatnot in my sketchbook i have become way too jumbled and disorganized, this seperation is highly recommended.
In the evening i review my HPDA and calender and sync it to iCal for the next day...
Repeat.