Cards, Systems and Automation
To tag onto what ... um ... Unreg has said:
Automation (efficiency) is an independent concern from effectiveness. (Buzzwords all around!) I agree fully that a lack of automation can be an advatage.
Often when I have lurked on some discussions about GTD systems, it feels like people are trying to develop a system that only requires input. Cram all your data in and then watch amazed as your next Next Action pops out. Do appropriate work on the front end and you never have to think of the project again!
Ahem.
Hogwash.
I have been re-listening to my GTD Fast tapes and what has really stuck out to me is that the system does not exist to make decisions for you. To quote DA "Use your brain to think about things, not of them". I have recently readdressed my GTD system, looking at it through this lens: Will this help me free up my mind to make the decisions I need to make instead of trying to remember what the questions are?
So it is not a multi-input, one output system. Rather it is a chatic multi input organized multi output system. Before the system, all my inputs are aimless, not thought out, out of context, etc. After the system, all the relevant actionable stuff is STILL THERE, but now it is grouped and organized in a way that lets me deal with it effectively.
How does this relate to automation, etc? Simple, by re-writing, by losing some efficiency on the data entry/data processing end, I am gaining opportunities to think about the project again, the next actions again, etc.
Perhaps an example would help. We've all heard of "scope creep", I hope. The tendency for some projects to grow even after defined. In my life, one such project is "Repair Drum Shield". I lead a band and the acoustic shielding around the drum kit was falling over. Initially, I had 2 action steps. 1. Get the manfucaturer's contact info from Andrew 2. Order new hinges.
Since the project began, Andrew went on vacation, delaying the it somewhat. While he was gone a whole slew of "While we're fixing stuff" ideas came up. Fix Drum Shield turned into Repair All Band Equipment. Except that it didn't. My "do all the work on the front end and forget it" system had lost track of the project. It was stuck in "Waiting For" and couldn't get out because I would look at "Fix Drum Shield- Waiting for Andrew" and think "Alas, nothing more can be done!" When I simplified and dumbed down my system a bit, the clarity of what needed to be done came as I shuffled cards and realized that The Drums were only part of the project now. This week I banged off 5-6 NAs that would have been stuck otherwise. It was the process of recopying an NA or project that gave me room to think "Wait a second ....."
So, inefficient in some ways ....
More effective in most ....
Bill