Ray
Let me take a stab at this, but others will probably write more clearly about it. I'm not exactly what your contexts in todo are - could you elaborate? [I've gone ahead and answered anyway, based on what I understood, but you may need to redirect your question if I didn't answer it.]
You said: "I have set up categories in the To Do list to include projects alongside @Context lists.I like the idea of having a next action view for each project eg PROJECT A --draft summary @.Write. Now,i open up the project Note for planning subsequent steps.So far so good"
This sounds like what some of us do: The title to the NA is PROJECT X: draft summary. The category is @write. In the note, then, after you get done writing it and give it (say) to boss to review, you add "1/8/03: gave summary to boss to review". When he gives it back, and you revise it and send it out, you then add "1/10/03: revised summary and sent to client." That way, as long as your "project" only has linear (not paralell) tasks, you can look at that one todo item on the palm and instantly see the status of the whole project.
You then said: "I then copy the project name with next action and Paste this into the project note,so i know where i left off but also paste this into the NA context list @write.I"
I don't understand the second half of this sentence.
It sounds like you want the same thing I (and others) wanted when getting set up in GTD, and what Palm really needs: a way for a Next Action to be in two separate categories. One category could be the context (@calls, @computer, @waiting for, etc), and the other category could be for the project name (you would have one category for each major project with multiple todos).
That way, if you wanted to see all of your @computer NAs, you'd just choose the category "@computer".
If you wanted to see the outstanding todos for Project X, you'd choose the category "Project X".
I haven't found a tool to do this cleanly, so instead have resorted to including the name of the project in the NA text somewhere. That way I can use the palm's very handy "find" feature to get a list of all the next actions for Project X. Once you get it, however, the list isn't very userfriendly.
I heard Zoot might do that particular task, but haven't looked into it. Perhaps somebody else has? Also, I heard Outlook might do this, but we don't use Outlook at my firm.
Susan
