Projects list
Eowyn,
3 methods I have tried, starting with my current preferred method:
PROJECTS LIST - PIG POG METHOD
I keep my projects listed in brackets in the title field of each next action, using a version of the 'Pig Pog method' (search this forum for other posts mentioning this). I add notes, project planning and future action steps in the notes field of the task.
So, a Project might be: Finalise report
Next Action might be: Call Fred to follow up his input
And I would have one task in Pocket Informant, titled:
Call Fred to follow up his input
PROJECTS LIST AS TASKS METHOD
In the past, I had a seperate list of tasks with a 'Project' category, but it was rather limiting not being able to easily see my projects list when editing a task (As far as I know, when you are editing an item in PI, you can't switch to other views without closing the task - others do correct me if I'm wrong on this.
PROJECTS LIST AS CONTACTS METHOD
So, I switched to having my projects listed as contacts, and then linked the tasks and projects (contacts). This does cloud things a bit when you are looking for someone's phone number, but on the whole it worked well.
However, I found it a huge task in the weekly review to match up my projects list and next action lists, making sure each project has a next action. It was then that I came across the Pig Pog method, which requires very little extra work in the weekly review, allowing me to focus on reviewing other areas of my system.
Of course, the important thing is to use a project list format that works best for you. You need to have your list in a place and format that lets you review your projects easily and as often as you need to. Try a few methods and see what works!