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Best Practices for Delegating ?

In the GTD book email is basically the best way to delegating. But since a a GTD follower i'll do a mind sweep of what i have on my mind about this project that'll be handed off. But i recently read a thread on the forums about a women's boss basbcilly giving her a "project list/to-do list". My question is whats the best way to show my data that i've mind sweeped, w/o coming off as a to-do list or even a jerk... mind maps, lists, PTT w/ images (no bullet points)
 
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