GTD and impact on mental health... negative?

I've been practicing the GTD method for several years now, and my professional life greatly benefits from it: efficient, reliable for my colleagues, able to prioritize in often chaotic contexts, I now only function through this wonderful methodology.

On the other hand, I've been sleeping poorly for several months.
And I'm starting to wonder about this angle of the GTD method that might be causing these insomnias: all day long, my brain is on the lookout for any thought to capture and record, as soon as I have a free moment my inbox to (perpetually) process or my well-organized lists make me want to do everything except take a break because I know I'll be efficient.
In short my days run at 100 km/h, too fast to sleep well the following night, largely thanks to the GTD method, and I wonder to what extent my nature is the cause of this... or the method.

Have you experienced such a phase as well?

Thanks for your feedbacks & help!
 
This is only an opinion, but I believe neither your nature nor GTD is likely the cause of your issue. It sounds like you are managing a very busy work life, which of course GtTD can help with. However, the purpose of GTD is not to make you more efficient; it is to help you be more effective in living the life you want across all the different horizons of your life. GTD helps with both control and perspective, but control without perspective leads to micromanaging your life and can lead to burnout. Reading David Allen’s book Making It All Work would probably be helpful to you. Since the 1960’s businesses have tended to idolize efficiency, and it’s easy to get swept up in the idea that efficiency is the supreme goal. Once you know that isn’t true, your life will be better.
 
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I think GTD or any other productivity framework is meant to help you clarify what is actually important and filter out the non-important. Not everything that is captured should be kept. Some are whimsical ideas that we thought would be cool to do but doesn't align with your life goals. There are some projects that are worthwhile but you just don't have the capabilities (skill set, knowledge, resources) to do them. Then there are some projects that we discard because the cost-benefit ratio isn't there. The amount of time, energy, and resources needed will add zero to minimal impact on your life. Eliminate the cruft and can focus on what's important.

GTD will not enable us to do everything. We can't do everything. We can do some things - just make sure it's the important things. Is there a project that you can work on that will make your life easier? Work on that? Is there a routine that is annoying and you just don't want to do it? What can. you do to reduce the friction? Find an app or tool that will help you? Reduce the steps needed to get the desired results? Create a macro or shortcut that can perform repetitive tasks? Set up templates that will be easy to fill out? Write up documentation to make sure you are following just the necessary steps without worrying about any extra unnecessary steps?

The weekly review is the most important of your productivity framework. Use it to weed out the unnecessary, delegate what you can, or create a project that will help you gain the skills and resources needed to complete an objective or dream.

GTD is a good place to start. But you'll soon adapt it to your own needs.
 
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I find the opposite. What keeps me awake is when my brain keeps going over something that I haven't captured... something I know I need to get to. I have a notepad beside my bed to write it down and that usually helps.

The only issue is that in the morning I have to decode what I wrote in the dark while half asleep the night before

In all seriousness though, when I wake up in the morning and remember what was going through my head, almost always I find that it was something trivial and I can't understand why I cared about it at 1am.
 
all day long, my brain is on the lookout for any thought to capture and record, as soon as I have a free moment my inbox to (perpetually) process or my well-organized lists make me want to do everything except take a break
I suffer or am blessed, it depends on your attitude, with having many, many more ideas and things I might or feel I need to do than I have the ability, time or skills to do. I handle this 2 ways.

Capture and Processing Techniques
I separate capture into something that forces me to slow down. I use a small notebook and pen to do capture. All those notes (and sometimes I can generate 20 small 3x5 pages of notes in a 2 hour drive to and from the grocery store. My husband drives while I do a mind sweep in the car.) get dated and stapled together and tossed into my inbox. I spend time roughly twice a week to triage my inbox and deal with bills etc but stapled notes can sit there for more than a week on occasion. When I can I actually process them, I start at the oldest first. Often by the time I get to them either they are important enough to have made it from idea onto my project and next action lists already or they are a real new project I need to work on. New projects get added to my project list and a next action defined. Some are actually things that are part of an on-going or current project. Typically those are actions for an existing project that can't be done now so aren’t a "next action". Those get added to the project support material for that project. The majority (approx 75%) go immediately into the appropriate someday/maybe list I review those when I have spare bandwidth to take on a new project or at a minimum in depth each quarter on the solstices and equinoxes. I also often wake up at night with thoughts that are important to capture. I cannot turn on the lights or it wakes up my husband. I have found that I can write the things that are keeping me away and then I have a specific routine to get back to sleep involving turning over to one side, doing some meditation exercises, then turning to my other side whereupon I almost always fall right to sleep again with a total time awake of about 20 minutes. I also do not ever set an alarm, so if I sleep late it's ok. I have very few 19-01-33_ critical appointments and I generally set them for mid morning to early afternoon when I know I will be awake and ready no matter what happened the day or night before.

Weekly Review
An in depth "weekly" review is often required about every 5 days for me, especially when I am in high idea generating mode. An in depth review takes me about 2 hours but is critical to feeling in control and on top of the many ideas I have. If I slack on the review time I get very frustrated and that isn;'t good. It's also ok to throw away many of the ideas and projects you come up with.
 
The point of GTD is to take things off your mind so you only see things when you need them. Either at the right time or in the right context. If it is not happening that way for you, you are not doing the basics or your weekly review is not being done. You may even be over complicating your system.
 
Thanks a lot for your feedbacks and advices!

> control without perspective leads to micromanaging your life and can lead to burnout
and
> it’s easy to get swept up in the idea that efficiency is the supreme goal. Once you know that isn’t true, your life will be better
help me a lot.

I'll go deeper in horizons to get an higher perspective, starting with asking my boss to help me defining middle-term objectives.

Thanks again for the time you all took to answer me.
 
I'll go deeper in horizons to get an higher perspective, starting with asking my boss to help me defining middle-term objectives.
Yes, and what are your true roles and responsibilities? If you can clarify them with your boss (and yourself), it will instantly lower your stress level. And if they don’t align with your horizons, just say no.....
 
I can only speak from my own experience here.

All the disadvantages basically boil down to one thing - upkeep. That's the only thing where I've fallen of the wagon and where I get stuck from time to time. By upkeep I mean the weekly reviews, inbox processing, labeling, tagging and general upkeep of all my lists.

However, that is a very small price to pay for the piece of mind and the efficiency in productivity that GTD brings. And keeping the system running smoothly gets easier with time, as you get more and more acquainted with the whole GTD philosophy.

It is worth noting that I'm an average office dwelling knowledge worker. GTD, I believe, was originally conceived for just that purpose. There may be other professions that are not particularly suited to the whole GTD thing, but I can't comment on that.
 
@christophe.portier

The increased cognitive space GTD encourages and facilitates through cognitive capturing distribution is as close to the Socratic Method possible as one can seemingly muster on 'one's own' in simply-&-humbly being compelled to 'figure' or 'find' a thing(s) out

An additional consideration for consideration perhaps might also be to add an appropriate engagement like Melina Mercouri's good counsel in expressing Greek Peripatetic school of thought:

@Agenda
“In Greece we’re too poor to go to psychiatrists – we have [trusted] friends instead.”
 
First, my conclusion: GTD absolutely has an impact on your mental state, and there are indeed some negative effects.

My reasoning is that whether it's GTD or various kinds of journals and notes, as long as there is a capture phase, it amplifies your anxiety. There's this effect called the Zeigarnik effect, and for me it works fully – that is, unfinished tasks and ideas, even if I write them down and record them, they never truly rest outside my consciousness. Once I think of – or worse, see – unfinished items in my inbox or on my lists, I inevitably get this feeling of "why haven't I done this yet?" But in reality, many things aren't something I can just do whenever I want – they often depend on certain conditions. Yet if I had to annotate all those conditions, that itself becomes a tedious chore.And sometimes, even your own mental state and other people's moods are also factors to consider.

To be honest, I've posted similar threads in this forum before, and the responses were mostly along the same lines – basically saying I should pick and choose, and that without prioritisation, filtering, and weekly reviews, I wouldn't identify what's most important. But I've found that my brain doesn't really work that way, because things I write down usually carry some weight. Moreover, after you've had insomnia, your judgment and executive function actually decline, making you even less inclined to decide – or even less willing to delete previously written tasks – and those tasks then become heavy burdens, as if they're proof of our own incompetence.

My current solution is to work more single‑threadedly, and to strictly follow GTD's 2‑minute rule – quickly tackle anything that can be done immediately, with zero procrastination. Also, I record topic‑specific items only in a separate note. For example, I'm building an app, I wrote everything related in that app's file, and when I'm not working on the app, I simply don't look at that file. This kind of isolation reduces the chance of my mind being disturbed. And above all, I must stay focused and get enough rest.

P.S.: For me,the real purpose of GTD inbox is to help you not forget the things you absolutely must do. If you can remember them and get them done quickly, honestly, you don't necessarily need to write them down. But GTD assumes you're constantly in the middle of work, with no spare time or energy right now for those fresh ideas – even though you'll have to deal with them later. So you capture them.
The key nuance here is that in GTD, new thoughts and tasks typically show up as interruptions to whatever you're currently focused on – not as a mandate to collect every fleeting idea that crosses your mind. David Allen actually demonstrates this in one of his videos: when a new task comes in, he writes it on a piece of paper, places it on a physical file shelf, and immediately returns to what he was doing. The inbox can absolutely serve that purpose. That said, I've also noticed that some types of work – especially creative ideation or free‑form inspiration gathering – don't fit neatly into this "capture and defer" workflow. For those, you might be better off with a dedicated space where ideas can develop naturally, rather than treating them as interruptions waiting to be processed.The original GTD inbox is still designed to hold a wide range of inputs – but every single one requires cognitive effort to evaluate: Should I do this? Can I do this? That design ensures broad applicability, but it undeniably comes with a real cognitive load.

Just consider your own context and decide what fits.

That's about as far as I've gotten, but these are genuinely my experiences.
 
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There’s a lot that could be unpacked from the post above by @achieve, but I want to comment on one aspect. GTD teaches tactics for quick capture, including dealing with interruptions. When you are interrupted, even if only by your own thoughts, the best practice is always to act appropriately on the interruption. That may mean rapid capture of new input and return to the current focus of your attention, but it can also mean capturing your current state in order to give full attention to new input. GTD also teaches that there are a variety of tools available to handle new input, such as brain dumps, mind maps and outlines. The natural planning model itself is in part a tool for approaching a new project. However, the choice of where we place our focus at any moment is always our own. GTD also teaches a hierarchy of horizons, or levels, of focus. Our responses need to be guided not just by our current action list, or even our current projects, but by the totality of who we are and our beliefs and aspirations.
 
There’s a lot that could be unpacked from the post above by @achieve, but I want to comment on one aspect. GTD teaches tactics for quick capture, including dealing with interruptions. When you are interrupted, even if only by your own thoughts, the best practice is always to act appropriately on the interruption. That may mean rapid capture of new input and return to the current focus of your attention, but it can also mean capturing your current state in order to give full attention to new input. GTD also teaches that there are a variety of tools available to handle new input, such as brain dumps, mind maps and outlines. The natural planning model itself is in part a tool for approaching a new project. However, the choice of where we place our focus at any moment is always our own. GTD also teaches a hierarchy of horizons, or levels, of focus. Our responses need to be guided not just by our current action list, or even our current projects, but by the totality of who we are and our beliefs and aspirations.
Thanks for the thoughtful reply. I completely agree with you that the ultimate choice of focus is ours, and letting "the totality of who we are" guide our choices is a powerful concept.

However, as a practitioner, I’m currently trying to reconcile GTD’s higher Horizons with two emerging realities I find myself experiencing. I’d love to hear your (and the community's) thoughts on how to adapt the system to these:

1. The Fluidity of the Self and the Illusion of "Figuring It Out"
Using "who we are" as a compass works beautifully when our identity is relatively convergent. But for those of us with exploratory minds, the concept of "self" feels fluid. I might be coding an app today, but tomorrow I might be deeply drawn into music production.

The core friction isn't just that constantly re-evaluating our identity against every new idea is exhausting—it’s the underlying assumption that we can ever definitively figure out "what we want to do." Personally, I haven't found one fixed direction. And even when you think you have, life inevitably introduces something new that shifts your trajectory.

As highlighted in Po Bronson's book What Should I Do with My Life?, people rarely find their true calling through rational, analytical frameworks. Purpose is almost always the result of profound, lived experiences and massive emotional impacts. You simply cannot logically deduce or "analyze" your way into a life purpose using a fixed structure.

2. The AI Era: Expanding Capabilities and Erasing Roles
This fluidity is being exponentially amplified by the AI era, which disrupts traditional Horizons from two opposite directions.

On one hand, AI expands our personal boundaries infinitely. We are entering the age of the "one-person company." A person who previously couldn't draw, code, or compose music can now do all of it. A single individual can act as the developer, the copywriter, the designer, and the musician simultaneously.

On the other hand, AI is aggressively erasing traditional roles, leading to massive layoffs. Take the rise of self-driving robotaxis, for example. If a person anchored their highest "Horizon" and core identity to being a professional taxi driver, how do they maintain their psychological footing when that job simply ceases to exist? In a world where entire industries can be automated away, anchoring your identity to a fixed, static goal isn't just restrictive anymore—it has become profoundly fragile.

When our possibilities are expanding in a web-like manner, while traditional career paths are simultaneously collapsing, pinning down a static "Horizon" becomes challenging.
 
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1. I hear you. I’m probably not the best person to comment on the connection of career and life purpose in the modern age. I was intrigued at an early age by the How and Why Wonder Book of Atomic Energy and became a physics professor. On the other hand, I have a lot of experience advising young people and I have seen how careers change. In my own professional career, my conception of my work has evolved, as has the toolset required. But purpose is not really the final word on our identity. Fundamentally, it is our values and the principle we adhere to which define us. I am a scientist and a scholar. From that, a certain part of my life’s purpose emerges. However, I am a scientist and a scholar because I embrace the values of those communities. From a GTD perspective, my areas of focus (roles, if you prefer), short-term and long-term goals change just like projects and next actions do, but usually more slowly. My values evolve too, but usually even more slowly.

2. I think the jury is still out on AI. I have some experience now with AI in physics research, and have seen how my wife uses it in neuroscience. I tend to agree with a very bright younger colleague who said it was “like having a not very bright graduate student.” We’re doing the experiment and we’ll see. It may turn out that we can’t afford widespread usage, or that the value/cost ratio is too low. AI is undoubtedly disruptive, but it comes at a time when higher education and STEM are both sorely stressed, at least in the US. I do not envy young college graduates today, but I am quite sure AI is being used to help justify actions in both government and industry that temporarily bolster apparent economic health.
 
1. I hear you. I’m probably not the best person to comment on the connection of career and life purpose in the modern age. I was intrigued at an early age by the How and Why Wonder Book of Atomic Energy and became a physics professor. On the other hand, I have a lot of experience advising young people and I have seen how careers change. In my own professional career, my conception of my work has evolved, as has the toolset required. But purpose is not really the final word on our identity. Fundamentally, it is our values and the principle we adhere to which define us. I am a scientist and a scholar. From that, a certain part of my life’s purpose emerges. However, I am a scientist and a scholar because I embrace the values of those communities. From a GTD perspective, my areas of focus (roles, if you prefer), short-term and long-term goals change just like projects and next actions do, but usually more slowly. My values evolve too, but usually even more slowly.

2. I think the jury is still out on AI. I have some experience now with AI in physics research, and have seen how my wife uses it in neuroscience. I tend to agree with a very bright younger colleague who said it was “like having a not very bright graduate student.” We’re doing the experiment and we’ll see. It may turn out that we can’t afford widespread usage, or that the value/cost ratio is too low. AI is undoubtedly disruptive, but it comes at a time when higher education and STEM are both sorely stressed, at least in the US. I do not envy young college graduates today, but I am quite sure AI is being used to help justify actions in both government and industry that temporarily bolster apparent economic health.
Thank you, mcoglivie ,for such a thoughtful and wise response! I deeply respect your journey and the scientist's values you uphold.

1. On Values and Dreams.I actually really envy that you were able to realize your childhood dream. When I was young, I also dreamed of becoming a scientist, specifically a computer scientist. However, as I grew up and observed how society truly operates, I realized there is a stark contrast between the "idealized image" of a scientist and the reality of the profession. Sometimes, the realities of that path—particularly the environments I experienced and the culture of the people I encountered—actually contradicted the core values I wanted to hold on to.So as I went through my education and work, I found myself gradually losing interest in the very subjects and pursuits I once felt drawn to. Of course, I have to admit that I probably wasn't naturally gifted in this field either.Because of these observations, my values have been continuously shifting, which occasionally leaves me feeling a bit uncertain about what I ultimately want. But as you perfectly put it, our values evolve, and I am still in the process of discovering mine.

2. On AI and its Bottlenecks.I completely agree with your young colleague’s analogy of AI as a "not very bright graduate student." High-level researchers rightfully see its current flaws. However, I believe these gaps will gradually be filled.

From my perspective, the core bottleneck for AI right now isn't just computing power, but the lack of objective evaluation standards in the real world. If we look at AlphaGo Zero, it could continuously upgrade itself through self-play because the game of Go has absolute, unambiguous rules for success and failure. Because it knew exactly what "right" was, it was able to evolve to a super-intelligent level far beyond the highest limits humans could achieve or even imagine. Today's top Go masters—who have already mastered every human-discovered strategy—often cannot comprehend how AlphaGo makes its decisions, and are now learning entirely new paradigms from it.

But the real world lacks a unified, ground-truth evaluation system. Because AI doesn't have an absolute metric to judge its own actions in open-ended real-world scenarios, it struggles to self-evolve efficiently. That's why we see endless new benchmarks emerging—they push AI's capability boundaries forward, but they are not the ultimate answer.

3. On the Plight of Today's College Students
You might have gotten the impression that I think today’s college students are lucky, but actually, my perspective is very similar to yours—I don't think they are lucky at all.

Earlier, I mentioned that people today have many choices, but having an abundance of choices isn't necessarily a blessing. When everyone has endless options, it doesn't make life easier—it actually makes it far more exhausting, leaving people increasingly restless and superficial.

More importantly, the very existence of AI is fundamentally devaluing academic degrees. When AI can easily handle tasks like writing papers, traditional academic credentials lose much of their weight. In traditional education, students are simply handed pre-defined questions to answer. But in the real world, problems must first be defined. In the AI era especially, the ability to figure out and define what the problem actually is has become far more critical than just finding answers for pre-defined questions. But ironically, this practical ability has very little to do with the academic degrees these students are spending years trying to obtain. Therefore, they are essentially trapped in an unprecedented crisis of meaning.

Lastly, your point about AI being used as a tool to temporarily bolster apparent economic health by government and industry is incredibly sharp. I completely agree, though it's a heavy and complex topic I won't expand on for now.

Thank you again for the profound insights. This conversation has been incredibly rewarding for me.
 
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