I keep switching systems because nothing is perfect but also nothing is broken.
There's my modified 43 folders e-mail system, M-F, and then each of the 12 months.
+ super simple and streamlined and a great tickler system
-It's not good for sorting lists and a birds-eye view of the week
Todoist:
+ Great for lists, tasks, and sorting by contexts
-not great at a birds-eye view of the week and quick capture is rough
Trello
+Great for visual people like myself, supporting documentation
-lists are meh, as well as context switching is meh, and mobile isn't great
Google calendar
+Everything in one place
-supporting documentation is awful, tickler reminders have to be given an exact date
At least once a week, I switch from one of these to something else then back again. I'm literally driving myself crazy.
Please help me!!!!
What comes to mind for me reading this is that: I have never found a one stop shop solution to GTD implementation in the box.
Currently I use Todoist, Evernote (For Reference), Dropbox (For Shared Company Reference), and Google Cal, Google Sheets (for quick logging of whatever - I use to keep on top of my cat's health, finances, etc). I can do everything I need to do from my phone in this system.
I use Todoist for my lists, my schedule, my work schedule (syncs to GCAL for company wide transparency), tickler, reminders and RECURRING PERSONAL/WORK TODOS. The recurring scheduling feature from Todoist rocks for me because the more freer I get the more forgetful I get as well. I used to keep reference in Todoist but I got tired of how cumbersome it was to upload that stuff. I use the tags for my lists (waitingto, computer, calls, on site) - the tagging feature in Todoist is really helpful because you can also link people in your tasks via a tag. That way if you hop on a call with so and so and you can easily search their name, click the tag, and then all your active to-dos that include them are there. I use the upcoming tab to look at my week outlook - I will check my project lists often as well and I have them sub categorized by high pro, low pro, personal. Helps me from getting dizzy looking at all projects at once
Evernote is wonderful at all types of capturing/ storing reference and it goes through and searches your pdfs and you can find in keyword searches. Dump personal reference stuff here use tags, go easy on the notebooks. Everything that I need to save in writing from legal business correspondence I park in here tagged "back pocket" I will screenshot texts and stuff too so I keep my Ins tidy.. I also have a paper file at my desk with a labeler etc.. mostly used for work record filing.
For my emails I work from inbox 0 in the GMAIL app. I have a general project support folder, if an email needs to park somewhere and wait while a task is being complete, I will just throw it in there and make a note on my Todoist task that the information is in the project support folder.
Any box storage is great because now you can pull it up from Files on your I-phone and basically have your whole computer of files with you as well.
There was someone in a reply who suggested parring back your system. That may also help as well. It is better to start with less and expand as needed. I have spent a lot of frustrated time building a system that was too big to upkeep. There is a great saying I learned in business school and I don't remember who to attribute it to but "make a hole, not a drill".
Best of luck!