Newbie Looking for Lotus Notes Advice for implementing GTD

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tunkel

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Has anyone gone through the complete process of implementing GTD on Lotus Notes? My selection of tools (company supplied) are Notes 6.0+ with a custom corporate mail template, and a Palm Treo 600.

Can someone point me in a useful direction?

Thanks,

Jay
 
Hi Jay

I use Lotus R5 and a Palm T3. But in terms of GtD implementation here is my folder setup

Standard Notes folders
Inbox
Drafts
etc etc

GtD Folders
-1 @Action
-2 @Waiting On
-3 Current Project Files
Seprate foler for each Project named exactly as per my Project List
-4 General Reference
-5 Completed Projects
Nothing fancy here I just use the Notes Folder Move option to move it from Current to Complete when its done.

For longer term archiving I am checking out the Notes Export facility and I am considering exporting all the emails to do with a completed project as structured text onto the fileserver along with the other project documentation prior to archiving. This will free up Notes server space and keep it manageable in the in the long term.

If you are looking for a product to sync your Treo and Lotus Notes I cant speak highly enough of mNotes at http://www.commontime.com. One thing you will find is that most syncing tools dont allow you to sync anything other than your inbox which makes no sense if you are trying to keep your data on current project with you.

The support team at Commontime is just brilliant. I'd send them an e-mail about syncing with your Treo before you download the trial version.

Good luck
 
I will write up something to share with you

Jay,

I've been collecting my thoughts today in order to respond to your question. I do not get to post to this forum as often as I would like; however, your question pushed my hot button on three topics that I am passionate about. (GTD, Notes, and Wireless)

I'll try to post an overview to this forum later this evening.

Eric
 
Why not just set up an archive in Notes for your email?

w_i_t_n_a wrote:

For longer term archiving I am checking out the Notes Export facility and I am considering exporting all the emails to do with a completed project as structured text onto the fileserver along with the other project documentation prior to archiving. This will free up Notes server space and keep it manageable in the in the long term
Click to expand...
w_i_t_n_a (great screen name, by the way :wink: ), why not just set up an archive database in Notes. It's automatic, and you can set the expiry period for the documents to be moved to the archive. This way you won't lose the Rich Text formatting and embedded objects, links etc. Best of all, there is nothing for you to buy. You already have the software! Should you ever need to restore messages from your live archive, you can simply move them back into your email database, or any other database for that matter.

My $.02

Eric
 
Thanks Eric !

I am now a confirmed archiver :)

I'll still export some documents so I can store all the project support materials together when the project is done but Notes archiving will really be useful for me.

About archiving...... my archive directory is
C:DATARWI37NOTESarchivea_rwi37.nsf

Can the a_rwi37.nsf file be burnt to a cd and then read from the cd in another workstation? Im assuming it can but thought I'd ask.
 
Yes, you can archive Notes DB's to RO media (takes prep)

It is not just a matter of copying the file to CD.

There are several steps to follow to do this successfully.

Best for us to discuss this off-line later this week.

Eric
 
Hi Eric,
I'd be interested in any tips on successfully moving a Notes mail file to CD as well.

Regards
Robert
 
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