Problem (bug?) with OneNote Tags Summary
Hi,
I too am in love with OneNote. Having just finished reading the GTD book, after some research, I decided to try to implement it around OneNote.
I pretty much did it but I recently realized a problem that, if I don't find a solution for it, will hinder everything.
First some details about how I implemented it.
1 Hierarchy
My notebooks:
- Inbox
- Personal
- Work
- For Read
Each notebook (except Inbox which is just to dump stuff) has the following sections:
- Open projects
- Closed projects
- Future projects
Each section has a page per project (being the first page for tasks not associated to any project). Under the title I have a ToDo list with all actions and make sure they all have one tag. Sometimes, if I get too many actions in one page, I outline them somehow, but in a very informal way just to make it more intuitive, because the real organization happens through the tags. Oh, and notes, reference and such also go on the project page if required.
2. Tags
Then I use tags to put everything together. I have the following context tags:
- @ At home
- @ Errands
- @ Calls
- @ Emails
- @ Online
- @ Offline
- @ At work
- @ To read
- @ Waiting for someone
- @ Calendar
And then I use two extra tags:
- Process it
- Depends on other
The first one "Process it" is just used to tag items in my inbox which are still not processed. I use the second one to tag all tasks which are still not doable because they depend on something else.
Finally, when I want to postpone a task to, say, on month from now, I create a syncronized task in Outlook with a reminder. So I also get to use the small red flag tag. In about one month I get a reminder in Outlook and I do the following:
- delete the task from Outlook
- tag the task with the proper context tag
3. Everything comes together with the use of the wonderful "tags summary" pane. There I can easily get lists of actions by context and bla bla bla.
I'm still fine-tuning and there as there are still somethings I didn't manage to implement:
- my reference material is still scatered
- I lack a way to sync OneNote tasks which must happen in a given moment with Outlook calendar appointments
- etc
Well, that's it. This is my OneNote GTD system. Comments and suggestions are welcome.
And now here's my BIG problem: The tags summary doesn't find all tags. Even when I choose "all notebooks" the list greatly depends on which notebook/section/page I am viewing at the moment. This is really awkward and spoils everything. To be honest I still didn't understand if this is some kind of strange behaviour I still didn't grasp or if it is a plain bug in OneNote. Did anyone else get this problem? Any ideas?
Apart from this, OneNote is amazing. I really hope I can solve this problem.
Thanks!
Nuno