Hi, i'm slowly getting into GTD from some days, but i feel like i'm missing a small piece. This is what i'm doing now
1) I'm putting all my tasks into Nirvana app, except for ones that have real and fixed start hour and duration (meetings, dinner with someone etc). Those one are going to google calendar. I'm organizing all files into google drive, digitalizing what is paper based.
2) In Nirvana i'm using start date and due date to let the app bring to my attenction tasks on the right day. I've also inserted many habits as repetitive tasks (bring trash out, weight myself etc). Also every morning i check the contexts i know i will be into during that day and flag as "focused" tasks the ones that MUST be done today (only the must, not the i want to, those are in next list, ready to be picked up if i have free time)
This seems to be able to solve most of my productivity and organization problems, and even if i'm using it only from some days, i'm seeing first benefits. I've however some doubits and there is still one missing thing:
I tend to be too curious. If i put on my "next" actions a task like "search info about GTD" if it is intresting, i could end up getting into it for 3 hours while i've planned only 30 minutes. Is there someone that have combined GTD for keeping and organization with timeboxing / time blocking? I think that this can be the solution for me.
Also, in the past i've used with some success the "pomodoro method" during long cognitive-intensive tasks, i would like to continue doing this, is there someone else doing this?
For file keeping, i've seen that David Allen thinks about a flat alphabetical structure, but i've alwais had a nice complex (digital) folder structure and i feel well with it. Most things have only one place where they can be, some other can be in 2-3 places, but no more. Since this could happen also with alphabetical, and it may even be worse (energy bill can be at "bills", "electricity", "invoices", "house" etc) i think that i will go on with my actual structure, just adding an "Inbox" for new files that have to be organized and empty it weekly. I've already a projects folder.
I've seen also the tickler file with 43 folder structure, but in my case (100% digital, i scan all paper based documents and trash them) it seems useless. For "remembering" things to do on some day i've start dates / due dates on tasks, so why i should use it?
1) I'm putting all my tasks into Nirvana app, except for ones that have real and fixed start hour and duration (meetings, dinner with someone etc). Those one are going to google calendar. I'm organizing all files into google drive, digitalizing what is paper based.
2) In Nirvana i'm using start date and due date to let the app bring to my attenction tasks on the right day. I've also inserted many habits as repetitive tasks (bring trash out, weight myself etc). Also every morning i check the contexts i know i will be into during that day and flag as "focused" tasks the ones that MUST be done today (only the must, not the i want to, those are in next list, ready to be picked up if i have free time)
This seems to be able to solve most of my productivity and organization problems, and even if i'm using it only from some days, i'm seeing first benefits. I've however some doubits and there is still one missing thing:
I tend to be too curious. If i put on my "next" actions a task like "search info about GTD" if it is intresting, i could end up getting into it for 3 hours while i've planned only 30 minutes. Is there someone that have combined GTD for keeping and organization with timeboxing / time blocking? I think that this can be the solution for me.
Also, in the past i've used with some success the "pomodoro method" during long cognitive-intensive tasks, i would like to continue doing this, is there someone else doing this?
For file keeping, i've seen that David Allen thinks about a flat alphabetical structure, but i've alwais had a nice complex (digital) folder structure and i feel well with it. Most things have only one place where they can be, some other can be in 2-3 places, but no more. Since this could happen also with alphabetical, and it may even be worse (energy bill can be at "bills", "electricity", "invoices", "house" etc) i think that i will go on with my actual structure, just adding an "Inbox" for new files that have to be organized and empty it weekly. I've already a projects folder.
I've seen also the tickler file with 43 folder structure, but in my case (100% digital, i scan all paper based documents and trash them) it seems useless. For "remembering" things to do on some day i've start dates / due dates on tasks, so why i should use it?