I record tasks with my voice recorder. Currently I have a set of folders with subfolders like Calendar Urgent Making Money Online Idea 1 Idea 2 ... Offline I view them in an windows-explorer tree-like fashion, similar to what it looks like here. I want to use the GTD system with this. The problem is, how do I use the recursive system of gtd with this? What I mean is that to solve bigger tasks, you separate them into smaller ones. Then you either delegate or chunk them further into units you can solve in 2 minutes or less. Or you need another context. Now let's say I have a folder Idea 1 like above. I reorganize the whole structure into Calendar Urgent 2 Minutes max Bigger projects Making Money Online Idea 1 Then I would have to add below Idea 1 ... Idea 1 Subtask 1 Subtask 2 Urgent 2 Minutes max So I would have to have the urgent part repeated. It is just too easy to lose track. Also, the gtd is not supposed for micro managing. I thought about automatically adding "Urgent" and "2 Minutes max" to each subtask and then searching through all folders containing "Urgent" or "2 Minutes max" and listing them collectively under the main "Urgent" or "2 Minutes max". But then I think, having established all of this, is it even a useful system this way? Why, why not?