Using the Calendar for important, but not time dependent items.

Discussion in 'PUBLIC: Discuss the GTD Methodology' started by Jmeyer, Apr 24, 2016.

  1. Longstreet

    Longstreet Registered

    Joined:
    Sep 11, 2002
    Messages:
    1,157
    Likes Received:
    396
    Trophy Points:
    83
    Gender:
    Male
    Occupation:
    Professor of Microbiology & Infectious Diseases
    Location:
    University of Iowa
    @Folke: You make very good points as always. I too spend the majority of my time making gut-based decisions in the moment. Why? Because priorities change so rapidly from moment to moment. What you thought was the most important thing to work on in the morning may have changed dramatically when the morning arrives. WIth that said, I do still believe in the power of time blocking when you have a major deadline on a project. But the moment-to-moment decision-making process is at the heart of GTD and why it works so well!

    Cheers and best wishes!
     
  2. TesTeq

    TesTeq Registered

    Joined:
    Oct 4, 2003
    Messages:
    4,575
    Likes Received:
    380
    Trophy Points:
    83
    But, dear Longstreet, don't tell me that you change your contexts easily to follow your gut-based decisions. Don't tell me that you suddenly leave your @work context to mow the grass @home because you "have a feeling". Time-based @contexts limit our gut-based decisions.
     
  3. Longstreet

    Longstreet Registered

    Joined:
    Sep 11, 2002
    Messages:
    1,157
    Likes Received:
    396
    Trophy Points:
    83
    Gender:
    Male
    Occupation:
    Professor of Microbiology & Infectious Diseases
    Location:
    University of Iowa
    TesTeq : No, I am more focused than that and as I have posted before, follow a lot of the Deep Work systems approach from Cal Newport. It is integrated into my overall GTD system. As you posted on the Deep Work thread, the idea of "task blocks" fits in well with contexts. I was simply referring in my response to Folke that there are times when new work that appears really does take precedence over what I had planned. If the President of the university has something important that he wants me to do NOW, I doubt I will say that is not on my plan for the day or week.
     
  4. Longstreet

    Longstreet Registered

    Joined:
    Sep 11, 2002
    Messages:
    1,157
    Likes Received:
    396
    Trophy Points:
    83
    Gender:
    Male
    Occupation:
    Professor of Microbiology & Infectious Diseases
    Location:
    University of Iowa
    Sometimes finding the balance between the three kinds of work is really challenging.
     
  5. Alex

    Alex Registered

    Joined:
    Apr 14, 2016
    Messages:
    2
    Likes Received:
    0
    Trophy Points:
    1
  6. ArcCaster

    ArcCaster Registered

    Joined:
    Jan 3, 2007
    Messages:
    838
    Likes Received:
    12
    Trophy Points:
    18
    started reading Deep Work this morning -- am getting a sense of the importance of time blocking a calendar for work on important projects :)
     
  7. Longstreet

    Longstreet Registered

    Joined:
    Sep 11, 2002
    Messages:
    1,157
    Likes Received:
    396
    Trophy Points:
    83
    Gender:
    Male
    Occupation:
    Professor of Microbiology & Infectious Diseases
    Location:
    University of Iowa
    Good! Keep us posted. I follow a LOT of Deep Work practices these days.
     
  8. ArcCaster

    ArcCaster Registered

    Joined:
    Jan 3, 2007
    Messages:
    838
    Likes Received:
    12
    Trophy Points:
    18
    Still reading, little by little. Looks like I have had the good fortune to work with some people who are good at Deep Work. I was in a group of about a dozen course developers spread out over half a dozen sites around the country. We only saw each other about once a year, so when instant messaging first appeared, I initiated it as a way to pull the group together. I got enormous resistance (people said I was interrupting their flow) and the effort died in a couple of weeks. Very much the opposite of what I was seeing in some other groups in the company, but, it looks like I was working with some wise people :)
     
  9. Fredjclaus

    Fredjclaus Registered

    Joined:
    May 28, 2016
    Messages:
    18
    Likes Received:
    0
    Trophy Points:
    0
    While I'm new to the system let me see if I can lend some support to the question. What are the other items that keep filling up your calendar? Could you do a Mind sweep more often instead of putting them on the calendar? I have my GTD system set up in Evernote. I have a folder for Errands and one for each specific place I go regularly (i.e. Church, My Office, In town). Then when I'm in those locations, I pull out the Evernote and look in that notebook.

    While GTD system states you should only put on your calendar Date/time specific events, Date Specific Events, or Date Specific information is doesn't really say you can't block out time. It just says you shouldn't block out time unless you are positive you will get to it on that date and time. The idea was so that you don't keep pushing it off because then you will subconsciously create a mindset of "I don't need to listen to the calendar" and it doesn't become effective.

    Hope that helps a bit.
     
  10. Cpu_Modern

    Cpu_Modern Registered

    Joined:
    Apr 24, 2006
    Messages:
    599
    Likes Received:
    43
    Trophy Points:
    28
    Contexts Question- What are your Contexts? Posted in Gear by mistake as well

    We do switch context, if the priority of that task in the other context is so high, that the cost of context switch is lesser than the cost of postponing that task. (postponing to the next foreseable occasion we are in that context)
     
    TesTeq likes this.
  11. TesTeq

    TesTeq Registered

    Joined:
    Oct 4, 2003
    Messages:
    4,575
    Likes Received:
    380
    Trophy Points:
    83
    In my case it is more complex since I like to batch Next Actions. So to justify the switch from Context A to Context B the combined priority of Next Actions in Context B must be higher than combined priority of Next Actions in Context A.
     
    Cpu_Modern likes this.
  12. Cpu_Modern

    Cpu_Modern Registered

    Joined:
    Apr 24, 2006
    Messages:
    599
    Likes Received:
    43
    Trophy Points:
    28
    Yes, I see. To make it complete, also add a factor for (probability for what kind of work and it's relative importance that would appear in each respective context.
     
    TesTeq likes this.

Share This Page