Here's my "organized" plan for my weekly review. I wanted to post it and get any comments or suggestions.
I did it so that I could try to avoid getting "bogged down" DOING or ORGANIZING during the review. That is, I hit project "X", and notice it's a mess. Rather than write down
Next Action - Brainstorm ideas for project X and organize them.
I just start organizing there. 2 hours later, I've reviewed 2 projects as part of my review. Not the goal, I think.
1. Processing open Materials
1.1. Loose Papers
1.2. Audiotape Recorder
1.3. Outlook In-Box
1.4. Home In-Box
1.5. Portfolio
2. Calendars
2.1. Review Previous Calendar
2.2. Upcoming Calendar
3. Review Actions (Tasks)
3.1. Next Actions - Make sure they're real physical discrete next actions, not mini-projects
3.2. Waiting For
3.5. Someday/Maybe
4. Brain Dump (Perform a “mind sweep”, purging psychic RAM (p. 114))
5. Review Projects
5.1. Renegotiate Active Commitments: Canceling, Re-Negotiating, Completing, Somedaying
5.2. Review Projects to be moved from Someday/Maybe
5.3. Review all project supplementary material for next actions, purging items not needed
5.4. Identify next actions and open loops
5.6. Re-organize as necessary
I did it so that I could try to avoid getting "bogged down" DOING or ORGANIZING during the review. That is, I hit project "X", and notice it's a mess. Rather than write down
Next Action - Brainstorm ideas for project X and organize them.
I just start organizing there. 2 hours later, I've reviewed 2 projects as part of my review. Not the goal, I think.
1. Processing open Materials
1.1. Loose Papers
1.2. Audiotape Recorder
1.3. Outlook In-Box
1.4. Home In-Box
1.5. Portfolio
2. Calendars
2.1. Review Previous Calendar
2.2. Upcoming Calendar
3. Review Actions (Tasks)
3.1. Next Actions - Make sure they're real physical discrete next actions, not mini-projects
3.2. Waiting For
3.5. Someday/Maybe
4. Brain Dump (Perform a “mind sweep”, purging psychic RAM (p. 114))
5. Review Projects
5.1. Renegotiate Active Commitments: Canceling, Re-Negotiating, Completing, Somedaying
5.2. Review Projects to be moved from Someday/Maybe
5.3. Review all project supplementary material for next actions, purging items not needed
5.4. Identify next actions and open loops
5.6. Re-organize as necessary