• Our deepest thanks to the many GTD enthusiasts who have posted in and read this forum over the years. Because use has been steadily declining in recent years, we have reluctantly decided to make this forum a read-only reference archive. There is an active GTD discussion community on the new GTD Connect. Copy/paste this link to get a free trial: https://bit.ly/4hYicYV We still offer a range of other free resources for GTD enthusiasts at: https://gettingthingsdone.com/resources/

Can Waiting For Lists be too long?

Just noticed a question I have no good answer for.

If a next action list gets too long, I move some next actions to someday/maybe.

What if the Waiting For list gets too long?
Split it up in lists for certain areas of responsibilities? I‘d never move them to someday/maybe, because usually they are just slowing me down anyway.

Looking forward to your thoughts.
If something is too long in time on any list, I either follow-up or change course of action
 
I must say I bend the rules a little here.
My WF List items have 'due dates', but they don't necessarily specify when I HAVE to get back to the person but when I want to SEE the item again.
Also, I might hurt the 'boundaries' rule I put tickler items there, so when a person says: Can you get back to me in 5 weeks, I will have time then (I always wonder, how they know ;)) my entry would look like Iif written today)

wf 220623 Get back to John about offer Linkedin coaching (beginning of August)

and have a due date in 6 weeks.

THEN I decide HOW I will get back to John.

So every day I just see the WFs that I wanna make a decision on.
Also usually WFs have a repeat function, so I remind the person and check it off (sometimes but not always I update the 6 digit date in the beginning-.... this is uncritial the 6 digit part might also look like "220112 220314" etc, so I have a log how often I got back to the person) which puts it in a tickler at some future time.
If the WF is resolved or changes into a NA, I just delete or rename/refile it.
 
Top