my GTD with Microsoft To Do

alevici

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I implemented my GTD method using microsoft to do.
The native to do list and the flagged e-mail are mine inbox. I created a list with tags to create the system, a list for the each context, one for the agendas , one for waiting for and one for the oneday/may.
Everything else go trough tag: #supp (my technical support team) is an area of focus and when i create a project ie #april_webinar i add to the project description the #supp tag. This way I can filter all my project related to a specific focus area. Then when i create a task i add the april_webinar tag so i can filter all the task spread in the different context list. hen i have a tag for each team member and relevant contact so i can easly gruop it in the agendas and calls.
 

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Deirdre

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I implemented my GTD method using microsoft to do.
The native to do list and the flagged e-mail are mine inbox. I created a list with tags to create the system, a list for the each context, one for the agendas , one for waiting for and one for the oneday/may.
Everything else go trough tag: #supp (my technical support team) is an area of focus and when i create a project ie #april_webinar i add to the project description the #supp tag. This way I can filter all my project related to a specific focus area. Then when i create a task i add the april_webinar tag so i can filter all the task spread in the different context list. hen i have a tag for each team member and relevant contact so i can easly gruop it in the agendas and calls.
Very nice! I like the project list with the hashtags. Thanks for sharing!
 

mcogilvie

Registered
i don’t use Microsoft Todo, bu it has some nice features. I like the distinction between My Day, Important and Planned. Unfortunately, showing completed items in hashtag searches is not desirable. I understand that’s fixed in the windows and android versions.
 

alevici

Registered
I did not had many choices: I need a cross platform app ( win10, mac and iOS) and having the possibility to funnel alla my captures using outlook flagging e-mails was the great feature that make me take the decision over Nirvana and FacikeThings. Tags have almost endless view possibilities: the only missing features for my use are:
1) repetitive reminders
2) integration with outlook contacts
3) possibility to add link local folders to open/save references
 

PeterByrom

Registered
Finally, somebody else who uses emojis!!!! :D

I used MS To Do for a while with work, and I went thru trying two setups:

First was like your version: with next action context lists and using hashtags for projects.

Then I switched to trying out using lists for projects, and the hashtags as contexts. That way was really useful for storing future actions in a project, because you could even write the context in there, and then just turn it into a next action by adding the # symbol back in.

I eventually switched back through Todoist and have now landed on Things 3, as I've concluded that I won't want to settle for any less than a list manager which can connect actions and projects together while also allowing for someday & deferring entire projects.
 

gtdChamp

Registered
I implemented my GTD method using microsoft to do.
The native to do list and the flagged e-mail are mine inbox. I created a list with tags to create the system, a list for the each context, one for the agendas , one for waiting for and one for the oneday/may.
Everything else go trough tag: #supp (my technical support team) is an area of focus and when i create a project ie #april_webinar i add to the project description the #supp tag. This way I can filter all my project related to a specific focus area. Then when i create a task i add the april_webinar tag so i can filter all the task spread in the different context list. hen i have a tag for each team member and relevant contact so i can easly gruop it in the agendas and calls.
HI @alevici, Its a cool system, I'm just starting on my journey of GTD, and have chosen MS Todo as my task list and OneNote as my reference system. My world is in Outlook and pretty tied into the O365 ecosystem.
I've made the choice of the products of the tools, but setting them up is another challenge.
Curious, how do you handle actions from emails - you flag emails you need to action, but how do you put contexts to it? Creating a task for each of the actionable email seems a bit overkill (Or maybe I need to reset my mindset that thats the price you pay to have a trusted system).
Do you keep a @waiting for folder both in MS toto AND in outlook to track ?

This is my first post on GTD Connect, hope this is the right place to ask.
Cheers
 

alevici

Registered
HI @alevici, Its a cool system, I'm just starting on my journey of GTD, and have chosen MS Todo as my task list and OneNote as my reference system. My world is in Outlook and pretty tied into the O365 ecosystem.
I've made the choice of the products of the tools, but setting them up is another challenge.
Curious, how do you handle actions from emails - you flag emails you need to action, but how do you put contexts to it? Creating a task for each of the actionable email seems a bit overkill (Or maybe I need to reset my mindset that thats the price you pay to have a trusted system).
Do you keep a @waiting for folder both in MS toto AND in outlook to track ?

This is my first post on GTD Connect, hope this is the right place to ask.
Cheers
Hi gtdChamp, ad Peter Byron i tryed 2 versions:
I use flagged e-mail and as inbox and yest depending on hoe many e-mails you get daily i do 2 empty box session every day

- the first setup is creating list for context and #tag for projects and focus areas. It worked very well till the number of my projects become to big.
- for this reason i switch having a list for every project use #tag for #conext #energy and #time

The limitation actually are the possibility to create permanent search list: this create some issue switching from task to task. Second and most constraining issue is the fact that you need to type #tags (without the possibility to see all the #tags) with serious risk of typos with the risk of loosing the connection to your structure.
 

alevici

Registered
Finally, somebody else who uses emojis!!!! :D

I used MS To Do for a while with work, and I went thru trying two setups:

First was like your version: with next action context lists and using hashtags for projects.

Then I switched to trying out using lists for projects, and the hashtags as contexts. That way was really useful for storing future actions in a project, because you could even write the context in there, and then just turn it into a next action by adding the # symbol back in.

I eventually switched back through Todoist and have now landed on Things 3, as I've concluded that I won't want to settle for any less than a list manager which can connect actions and projects together while also allowing for someday & deferring entire projects.
I'd love to witch to things but my company produce a software that force me to to use windows for work. I was evaluation an IPad only solution but it' i'm afraid i will regret it soon.
 

nbb

Registered
Hi gtdChamp, ad Peter Byron i tryed 2 versions:
I use flagged e-mail and as inbox and yest depending on hoe many e-mails you get daily i do 2 empty box session every day

- the first setup is creating list for context and #tag for projects and focus areas. It worked very well till the number of my projects become to big.
- for this reason i switch having a list for every project use #tag for #conext #energy and #time

The limitation actually are the possibility to create permanent search list: this create some issue switching from task to task. Second and most constraining issue is the fact that you need to type #tags (without the possibility to see all the #tags) with serious risk of typos with the risk of loosing the connection to your structure.
I've been using To Do with GTD for ~6 months. I too have found once my projects became too large, housing them all in their own list no longer became practical. However, now I have 10+ lists added, 1 for each project.

It's easier for organizing, but I it makes my To Do system feel much heavier.
 

gtdChamp

Registered
nbb, what do you mean by 10+ lists added, 1 for each project?
The Projects list is just a single list of all your current projects, what about this list made it impractical ?
 
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