What is the most frictionless system you've used?

TesTeq said:
@RomanS Simply take an active stance! Instead of "waiting for something" create a Next Action to follow up in case nothing happens!
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But a next action that is dependent of something else isn't really a next action, is it? I would rather consider this a Someday/Maybe or a tickler item if I was forced to do without a Waiting for...
 
René Lie said:
But a next action that is dependent of something else isn't really a next action, is it?
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@René Lie So you don't use a calendar? ;) Everything in a calendar depends on time. My follow ups depend on time only – i.e. they are executable only if somebody doesn't deliver something before the deadline..
 
René Lie said:
I sure do! But my lists of next actions are reserved for things I can execute "at will" - not time-sensitive, not waiting for other things to happen first...
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@René Lie

"next actions are reserved for things I can execute 'at will' ":

Very nice overall 'umbrella' for @Contexts prior additional to other considerations/factors: place, tools, time, energy, ect.

Thank you very much for the additional clarity
 
I have autism and adhd. And I struggle to find the right tool. I know I need structure and GTD looks like to right methode to get that.

Last week I bought the book. Also I’m a TickTick user for almost a year now. Though the app is an all-in-one app which I like, also I can’t get the GTD right. Perhaps its overwhelming.

I do like Everdo, NirvanaHQ, Mylifeorganized.
They lack widgets for iOS and Apple Watch.
I need visual and sound reminders otherwise I forget things. Not sure if widgets/reminders are part of the GTD methodology.

As a iOS and windows user, there aren’t a lot of apps that work together the way I want and perhaps I need to search one that not fill all the gaps.

So, I’m looking for:

* GTD app with widgets
* One time purchase
* iOS and windows or web

I do like Everdo but the developer is not responsive, the forum is down some time and not updated in a while.

Mylifeorganized, no widgets.
MS Todo - just ugly

Didn’t try Todoist yet. Perhaps I making myself hard on this :)
 
I use Omnifocus 4 for projects & tasks, DEVONthink for project notes from Omnifocus 4, and miscellaneous notes & my PARA system. I used Obsidian, Drafts, & Logseq in the past, then converted everything over to DEVONthink.
 
TickTick does the job for me, Todoist or OneNote too.

Friction for me comes from a few key places - TickTick ticked all these boxes for me:
  • Reliable Sync - Can I access the system RIGHT NOW? I need it everywhere, with no Internet connection, several devices, trusted sync..
  • Devices - I use it from android, iphone, ipad, PC, webapp. I've not used Linux, but it supports that too. https://ticktick.com/download?language=en_US
  • Clean UI - Does the system require me to do a little dance, press that exact button, put the thing in the right place? I can't be bothered with that
  • Hide shiny - I don't want to see shiny features unless I want them. TickTick is good this way, I can turn off lots of features so I don't distract myself and over complicate things - I have been know to .....
  • Fun and fast - I love swiping. I love nice sounds. I like clean UIs.
  • Permalinks - I want to link from other things into tasks, and also from tasks to external things.
  • Capture - I want a web-clipper, email into the system, I want a single tap capture on my mobile, I want a hot key for the desktop.
I used Todoist for 10 years - for the reasons above. I only moved to TickTick for a few extra features, both are excellent.
 
Mark Aitken said:
TickTick does the job for me, Todoist or OneNote too.

Friction for me comes from a few key places - TickTick ticked all these boxes for me:
  • Reliable Sync - Can I access the system RIGHT NOW? I need it everywhere, with no Internet connection, several devices, trusted sync..
  • Devices - I use it from android, iphone, ipad, PC, webapp. I've not used Linux, but it supports that too. https://ticktick.com/download?language=en_US
  • Clean UI - Does the system require me to do a little dance, press that exact button, put the thing in the right place? I can't be bothered with that
  • Hide shiny - I don't want to see shiny features unless I want them. TickTick is good this way, I can turn off lots of features so I don't distract myself and over complicate things - I have been know to .....
  • Fun and fast - I love swiping. I love nice sounds. I like clean UIs.
  • Permalinks - I want to link from other things into tasks, and also from tasks to external things.
  • Capture - I want a web-clipper, email into the system, I want a single tap capture on my mobile, I want a hot key for the desktop.
I used Todoist for 10 years - for the reasons above. I only moved to TickTick for a few extra features, both are excellent.
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@Mark Aitken

This afternoon I needed a break. So I had a look at Lucas Prigge Videos explaining how works ticktick. He's found of GTD and tests softwares. He explains in he 4 videos how to set it for it for GTD : It is here - about processing. I found Ticktick amazing as haven't seen it for years... I found it more powerful than Things, more complete than Omnifocus and Todoist (filters are terrible and well done in TT) it is also well designed but not as pretty as things is. It is fine. It has different views list, context and plan. I also love the habits, Eisenhower approach, kanban... and it is cheap (3€ /month is ok)

I made a Quick test with it because of this great function missing in OF4 and however decided to stay with OF4. I am Just accustomed to it and much faster for me. I also like how I can focus on stuff with OF4 with just a few function. I appreciate OF4 it is a trusty system. Maybe I am becoming wise in 2025 ;-)

Thank you very much for this anyway, it is always interesting to discover new solutions.
 
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apastuszak said:
I have this problem. I can't stick with a piece of software and tend to hop around a lot.

At work, I have no choice. I need to use Outlook and Microsoft Tasks, both which I absolutely hate.

At home, I have one requirement. The tool must not be tied to a platform. Up until last year, I had an iPhone and my laptop ran Linux. Now I'm all Apple, but I still use Linux occasionally. And even Windows sometimes. I like Apple's Reminders app, but it's very Apple specific. So, when I enter a task, I can't see that task on a WIndows or Linux PC without adding friction to the system.

Does anyone have a pretty frictionless solution that can work across Mac/Windows/Linux/iPhone/iPad/Android?
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I have found Todoist to be very smooth, and extremely flexible. Another option with a lot of similar functionality and a few extra features I like is TickTick. Obisidian can be good if you dont mind tinkering extensively to get to what you want.
 
apastuszak said:
I use Obsidian for my notes now. I like it.
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I use Obsidian primarily for reference, but with a few plugins you can get it to be a pretty powerful list manager. You could also just use vanilla Obsidian and flat MD files, but the addition of a few carefully chosen plugins can get you closer to a purpose-built app. Despite their attractiveness, I would avoid task plugins, they are inevitably built with their author's preconceived ideas about how tasks should work that probably wont match yours.
Some you might consider are:
  • Outliner - makes working with lists much easier adding outliner functions and keyboard shortcuts to arrange items
  • Dataview - this should be a required plugin, basically allows you to query your vault like a database. Bit of a learning curve but their documentation is very good and its well worth it.
  • QuickAdd - this allows you to define extremely custom commands including adding text into a note from anywhere else in your vault. Useful for building lists. Similar to dataview, requires a bit of a learning curve but is extremely powerful
  • Better Search views - this turbocharges Obsidian's built in backlinking function, trust me you'll see why its on this list.

Honestly with just those four you could create a pretty simple but powerful Obsidian GTD system with a surprising degree of automation. I would personally have a few other quality of life plugins but those aren't necessary.
 
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