What's the max time for a "Next Action"

In my opinion, you've touched on a sore spot in GTD. The entire system is well described in the context of obvious cases where the next steps of a given project are atomic in nature, e.g. Project - Changing tires: Look for a mechanic's phone number on the Internet, Call a mechanic, etc. It's worse when it comes to using GTD in a deeper sense. In the GTD system, there is an obvious tension between flexibility and direction. If we were to approach it literally, when deciding what to do, it is first the context that decides, then time, energy and finally priority. Contexts have clearly become blurred for us. They made more sense at the beginning of the 21st century, but today they have shrunk or expanded significantly - as you prefer. On the one hand, 80% of the average person's affairs can be crammed into the computer context or even online, so some use a more detailed division within the computer context, i.e. according to the tool.

GTD is like a hammer. It is a tool (here a framework). And most often on the pages there are instructions on how to use this hammer: collect, clarify, etc. However, there is very little information on what can be built with this hammer. David Allen was probably the most specific in his first book. Now, when I listen to his statements, I have the impression that they are so general that they are sometimes on the edge of some philosophical considerations.

Honestly, e.g. @Oogiem can be more inspiring here.

Back to your question. A lot depends on why you want to read War and Peace. If it's just for fun and without any deadline, then you can write down your next action as a bookmark, for example, as "Read War and Peace from page NN/1500". Time is irrelevant here, energy is also irrelevant, and if you always have this book with you, for example in digital form, then honestly, the context is also irrelevant. The disadvantage of this solution is the lack of any direction. Nothing guarantees you that you will ever read this book.
It remains to be hoped that you regularly review all your lists during the day and at the same time you will feel like reading.

The second option is that you want to read this book for pleasure but, for example, in 3 months you have to return it to the library. In my opinion, a flexible approach is not the best. This is where you need direction. Dividing the book into chapters seems to be a good idea because a chapter is a coherent concept. You also need to plan your reading in time, for example using timeblocking. Here, the reading time will definitely come into play, for example 30 minutes per chapter.

To sum up: the more direction we need, the more we need to use external techniques. The model of context, time, energy, priority + intuition that Allen talks about when describing the process of making decisions about what to do - is not enough to guarantee "success". In many cases, you simply have to plan your work.

PS. I wrote on this forum once before that GTD currently needs a deeper look, but not so much philosophically, but more in the spirit of: study cases. All these websites, blogs, or interviews (even those conducted with Allen by Dave Edward here) practically - in my opinion - do not add anything new. It is like going around in circles.

I recommend, for example, Cal Newport's book - "Deep Work" (I am translating the title from Polish, maybe it is a bit different in English) to see how you can convey something fresh and practical. Of course, this book does not solve everything - it deals more with the deeper content of what we do and requires supplementation with some system such as GTD, timeblocking etc.
@Tom_Hagen

Thank you for your thoughtful GTD post

Couple of initial thoughts

Would you agree different types of reading requires different degrees of energy ?

For love of life allocation in regards to here, now, and later . . . does clearly-&-confidently know what one is doing in particular, and perhaps more importantly what one is not doing in particular, at all times, in itself alone, make GTD a worthy objective life allocator as one's best chance for a subjective quality life system ?

Thank you very much

As you see GTD fit. . . .
 
Would you agree different types of reading requires different degrees of energy ?

For love of life allocation in regards to here, now, and later . . . does clearly-&-confidently know what one is doing in particular, and perhaps more importantly what one is not doing in particular, at all times, in itself alone, make GTD a worthy objective life allocator as one's best chance for a subjective quality life system ?
Of course, there are different types of reading and different purposes for reading. For example, fiction is ideal for low energy, but Mises's "Human Action" is not.

By the way, I recommend the book "Writing to Learn" by Zinsser William.

When it comes to leading a life of value - I think GTD can help with this, but it is not a generator of a valuable life in itself. In an extreme situation, you can introduce destructive elements into this system and then it is difficult to talk about a valuable life. The value system you have adopted is "outside" the GTD system.
 
Of course, there are different types of reading and different purposes for reading. For example, fiction is ideal for low energy, but Mises's "Human Action" is not.

By the way, I recommend the book "Writing to Learn" by Zinsser William.

When it comes to leading a life of value - I think GTD can help with this, but it is not a generator of a valuable life in itself. In an extreme situation, you can introduce destructive elements into this system and then it is difficult to talk about a valuable life. The value system you have adopted is "outside" the GTD system.
@Tom_Hagen

"Of course, . . . ." was replying to your post

GTD, like any methodology/technology, is objectively neutral, and as such can be used for good or evil ?

Thank you very much


Ps. Have found Mise's works to be most worthy

Pps. Just ordered a couple of Zimmerman's books . . . thank you very much
 
What does "done" mean and what does "doing" look like, it still remains a challenge for most people who haven't trained that cognitive muscle yet. A while ago I realized that it might be because those two questions involved different parts of the brain to answer. One applies the forebrain's visioning aspect, and the other applies the limbic part that is action-oriented.
There was something you said which anchored both of these activities in visualizing: Visualize the desired outcome: what does done look like and what is the next physical, visible action: See yourself doing that action. That bridge helped me let the visioning part take me to the action part.
 
In my opinion, you've touched on a sore spot in GTD. The entire system is well described in the context of obvious cases where the next steps of a given project are atomic in nature...

GTD is like a hammer. It is a tool (here a framework). And most often on the pages there are instructions on how to use this hammer: collect, clarify, etc. However, there is very little information on what can be built with this hammer. David Allen was probably the most specific in his first book. Now, when I listen to his statements, I have the impression that they are so general that they are sometimes on the edge of some philosophical considerations.

I would agree in the broad strokes that GTD has definitely shifted to (or maybe it was always meant to be) a more abstract set of best practices around writing stuff down and deciding upon it. I think the primary appeal was always the more tactical techniques and implementation that attracted people to GTD (certainly was for me). However, there can't ever be a single one-size-fits-all solution or implementation that would actually work for everyone. This is probably why David's answers and talking points have seem to gradually, but surely, shift towards the almost nebulous and philosophical, as you mentioned. They will apply to almost everyone and folks get out of them what they need and want to without necessarily getting a lot of prescription (i.e. folks must customize and tailor the system to their needs versus trying to force themselves to be enslaved by another's system).

Of course, I would imagine by the time I am in my 70's, like David is, that I would learn it's not so much the "how" or even the "why" of what we are doing but the "what" that a lot of us need to really understand and get in touch with. The most optimal way to organize a list, what lists to have/use, how to name things (or define them), or even when to use which tools/software/techniques are all exceptionally attractive but ultimately not the point. Doing the thinking and making the decisions is the real point (i.e. plans are meaningless but planning is essential (paraphrased from Dwight Eisenhower)).

I would still be the first to agree though, that such statements/points, no matter how true, are not necessarily the most useful or helpful when folks are looking for tangible, concrete solutions to their problems/situation at any given time. Giving such solutions is difficult and ultimately must be tailored to a case-by-case basis: hence David's consulting business and the forums where the tips and tricks are unique for each person and their circumstances (e.g. someone posted how to use GTD as a general contractor - those solutions are dramatically different from a marketing executive, engineering manager, or mother of multiple children). Though every now and then, a little nugget of wisdom slips out in some interviews such as David mentioning in an interview something to the effect of "Yeah, using text expander is great for saving time with pre-canned responses".

PS. I wrote on this forum once before that GTD currently needs a deeper look, but not so much philosophically, but more in the spirit of: study cases. All these websites, blogs, or interviews (even those conducted with Allen by Dave Edward here) practically - in my opinion - do not add anything new. It is like going around in circles.

I recommend, for example, Cal Newport's book - "Deep Work" (I am translating the title from Polish, maybe it is a bit different in English) to see how you can convey something fresh and practical. Of course, this book does not solve everything - it deals more with the deeper content of what we do and requires supplementation with some system such as GTD, timeblocking etc.

Case studies would be interesting, if not just for the opportunities to observe and glean from others how they do things. However, I am skeptical there's deep insights or wisdom there beyond the occasional tip or trick. Also, there's not necessarily an infinite or even large amount of differences in the broadest samples between how people write things down, decide upon them, and then do them. At some point, it will be so very similar to the point of being indistinguishable.

Regarding Cal Newport's book, I whole heartedly agree that anyone and everyone who practices GTD or reads any of David's books, should read others' books on productivity, time management, goals, planning, etc. as well. There's a large amount of knowledge out there and practical advice that applies to each person and their circumstances differently. I glean many new ideas, techniques, or tips from a large amount of sources ranging from books, videos, blogs, etc.

GTD is not the whole pie, it's a small slice of it and there's so very much more to explore and experiment with. I use GTD as a foundation or layer in the entire way to approach things in life but most certainly not the entirety or the only thing. I add and remove as appropriate, regardless of it recommend in GTD or not. It's all relative and fluid.
 
I would agree in the broad strokes that GTD has definitely shifted to (or maybe it was always meant to be) a more abstract set of best practices around writing stuff down and deciding upon it. I think the primary appeal was always the more tactical techniques and implementation that attracted people to GTD (certainly was for me). However, there can't ever be a single one-size-fits-all solution or implementation that would actually work for everyone. This is probably why David's answers and talking points have seem to gradually, but surely, shift towards the almost nebulous and philosophical, as you mentioned. They will apply to almost everyone and folks get out of them what they need and want to without necessarily getting a lot of prescription (i.e. folks must customize and tailor the system to their needs versus trying to force themselves to be enslaved by another's system).

Of course, I would imagine by the time I am in my 70's, like David is, that I would learn it's not so much the "how" or even the "why" of what we are doing but the "what" that a lot of us need to really understand and get in touch with. The most optimal way to organize a list, what lists to have/use, how to name things (or define them), or even when to use which tools/software/techniques are all exceptionally attractive but ultimately not the point. Doing the thinking and making the decisions is the real point (i.e. plans are meaningless but planning is essential (paraphrased from Dwight Eisenhower)).

I would still be the first to agree though, that such statements/points, no matter how true, are not necessarily the most useful or helpful when folks are looking for tangible, concrete solutions to their problems/situation at any given time. Giving such solutions is difficult and ultimately must be tailored to a case-by-case basis: hence David's consulting business and the forums where the tips and tricks are unique for each person and their circumstances (e.g. someone posted how to use GTD as a general contractor - those solutions are dramatically different from a marketing executive, engineering manager, or mother of multiple children). Though every now and then, a little nugget of wisdom slips out in some interviews such as David mentioning in an interview something to the effect of "Yeah, using text expander is great for saving time with pre-canned responses".



Case studies would be interesting, if not just for the opportunities to observe and glean from others how they do things. However, I am skeptical there's deep insights or wisdom there beyond the occasional tip or trick. Also, there's not necessarily an infinite or even large amount of differences in the broadest samples between how people write things down, decide upon them, and then do them. At some point, it will be so very similar to the point of being indistinguishable.

Regarding Cal Newport's book, I whole heartedly agree that anyone and everyone who practices GTD or reads any of David's books, should read others' books on productivity, time management, goals, planning, etc. as well. There's a large amount of knowledge out there and practical advice that applies to each person and their circumstances differently. I glean many new ideas, techniques, or tips from a large amount of sources ranging from books, videos, blogs, etc.

GTD is not the whole pie, it's a small slice of it and there's so very much more to explore and experiment with. I use GTD as a foundation or layer in the entire way to approach things in life but most certainly not the entirety or the only thing. I add and remove as appropriate, regardless of it recommend in GTD or not. It's all relative and fluid.
@Matt_M

Thank you for your very good GTD post

With all due respect . . . GTD . . . Getting Things Done . . . perhaps you agree . . . "Things" by definition is undefined

The GTD methodological 'toolbox' . . . is one that it so universally flexible that it can include as many varying tools as necessary depending what one desires/wishes to make happen/reality

Perhaps as a worthy example, Warren Buffet [who is said to keeps a very GTD-like sparse calendar] describes 'his' $1T Berkshire Hathaway as his 'canvas' . . . his 'painting' . . . that was what he desired/wanted to make . . . one of his early Projects was taking a Dale Carnegie course to learn how to prepare for public speaking to be one his future 'doings' . . . all current Projects [ends] are future means . . . too Philosophical . . . no problem . . . everyone has free-will . . . and if that includes 'reinventing-the-wheel' . . . go for it . . . may as well go for four ?

Would humbly suggest, in agreement with other GTD practitioners, that everybody does GTD . . . yes . . . repeating . . . everybody does GTD . . . because GTD conforms to human nature . . . the only 'problem' with 99.9999999999% of GTD practitioners is that they are sadly 'doing' GTD out of their head . . . sounds exhausting . . . most certainly agree

Thank you very much

As you see GTD fit. . . .

So you want something a little less Philosophical

Perhaps irrelevant to you, kitchen just went from 'amateur kitchen' to 'professional kitchen' . . . just did a one man switch-a-rooney on the refrigerator/freezer door . . . has anyone any idea how many refrigerator/freezer doors in the world are on 'backwards' ?

If yours refrigerator/freezer doors are backwards, don't be shy . . . be GTD !

Ps. It saddens one who find too much Philosophy as a 'problem' . . . it just needs to be prefaced with the bad/junk Philosophy . . . seemingly written for more book sales and excessive 'look-at-me-syndrome' than truth ?

If interested in human activity to it's core expressed in human actions' highest possibilities, then GTD's Philosophical underlying tenets are most worthy for deeper understanding . . . just saying ?

Pps. After all, good Philosophy makes everything more practical, easier, more enjoyable, and more worthwhile ?
 
@Matt_M

Thank you for your very good GTD post

With all due respect . . . GTD . . . Getting Things Done . . . perhaps you agree . . . "Things" by definition is undefined

The GTD methodological 'toolbox' . . . is one that it so universally flexible that it can include as many varying tools as necessary depending what one desires/wishes to make happen/reality

Perhaps as a worthy example, Warren Buffet [who is said to keeps a very GTD-like sparse calendar] describes 'his' $1T Berkshire Hathaway as his 'canvas' . . . his 'painting' . . . that was what he desired/wanted to make . . . one of his early Projects was taking a Dale Carnegie course to learn how to prepare for public speaking to be one his future 'doings' . . . all current Projects [ends] are future means . . . too Philosophical . . . no problem . . . everyone has free-will . . . and if that includes 'reinventing-the-wheel' . . . go for it . . . may as well go for four ?

Would humbly suggest, in agreement with other GTD practitioners, that everybody does GTD . . . yes . . . repeating . . . everybody does GTD . . . because GTD conforms to human nature . . . the only 'problem' with 99.9999999999% of GTD practitioners is that they are sadly 'doing' GTD out of their head . . . sounds exhausting . . . most certainly agree

Thank you very much

As you see GTD fit. . . .

So you want something a little less Philosophical

Perhaps irrelevant to you, kitchen just went from 'amateur kitchen' to 'professional kitchen' . . . just did a one man switch-a-rooney on the refrigerator/freezer door . . . has anyone any idea how many refrigerator/freezer doors in the world are on 'backwards' ?

If yours refrigerator/freezer doors are backwards, don't be shy . . . be GTD !

Ps. It saddens one who find too much Philosophy as a 'problem' . . . it just needs to be prefaced with the bad/junk Philosophy . . . seemingly written for more book sales and excessive 'look-at-me-syndrome' than truth ?

If interested in human activity to it's core expressed in human actions' highest possibilities, then GTD's Philosophical underlying tenets are most worthy for deeper understanding . . . just saying ?

Pps. After all, good Philosophy makes everything more practical, easier, more enjoyable, and more worthwhile ?

I am not sure I understand your reply. However, I would clarify that when I am referring to philosophical statements, it's in the sense of very nebulous and abstract statements that aren't actually helpful or useful for most people and most circumstances. I am not saying it doesn't have value. It's just rarely useful or helpful outside of having some kind of rare reflection session about some very lofty and high-flying ideas/notions.

David used to say give a useful little example where by a person figuring out their life purpose or writing a company's mission statement is, for all intents and purposes, completely useless for helping them write their next email or get their printer fixed.
 
I am not sure I understand your reply. However, I would clarify that when I am referring to philosophical statements, it's in the sense of very nebulous and abstract statements that aren't actually helpful or useful for most people and most circumstances. I am not saying it doesn't have value. It's just rarely useful or helpful outside of having some kind of rare reflection session about some very lofty and high-flying ideas/notions.

David used to say give a useful little example where by a person figuring out their life purpose or writing a company's mission statement is, for all intents and purposes, completely useless for helping them write their next email or get their printer fixed.
@Matt_M

Thank you very much for your GTD reply

Very good, meanwhile on this end, was referring to Philosophy as always being practically helpful and always being practically useful every moment of the day, morning-to-night, especially in regards to the most mundane things in/of life

Again, thank you very much for your very good and worthy GTD post

As you see GTD fit. . . .
 
In my opinion, you've touched on a sore spot in GTD. The entire system is well described in the context of obvious cases where the next steps of a given project are atomic in nature, e.g. Project - Changing tires: Look for a mechanic's phone number on the Internet, Call a mechanic, etc. It's worse when it comes to using GTD in a deeper sense. In the GTD system, there is an obvious tension between flexibility and direction. If we were to approach it literally, when deciding what to do, it is first the context that decides, then time, energy and finally priority.
I wouldn't really agree that context decides. Sure, you can't choose a context that is simply not available to you--you're in the wrong city, the business you need to visit is closed, you need warm weather and it's snowing--but often the choice to continue working in a given context, as opposed to switching to another context, is indeed a choice.

(Or maybe all you meant is that you have to choose from among the contexts that are currently available to you, and we don't actually disagree on this at all.)

But in any case, I prefer to stick to a given project. Imagine that I'm at my computer buying seeds for the spring garden. I get as far as I can get without measuring a particular part of the garden. I have a dozen more tasks that I could do at the computer, or at the browser, or while shopping with a credit card, or however I might narrow that context.

But by my philosophy, it would be better to get up and go measure the garden. I would rather switch contexts than switch projects.

I am totally sold on Gerald Weinberg's twenty percent rule--the idea that any project engaging you, above one project, will consume twenty percent of your time in task switching. Two projects? Twenty percent lost. Three? Forty percent lost. Four? Eighty percent lost. Five? You're just thrashing around randomly, getting little to nothing done.

Now, I suspect that a large part of the value of GTD is reducing that cost. By putting your thoughts and tasks in lists, the cost of dumping out your brain and refilling it with the information for the next project is reduced. And I suspect that a lot of people using GTD have no choice but to be working many, many projects at once. GTD may be the cure to that "thrashing around randomly."

But I still believe that staying inside one project's bubble for as long as possible is valuable for me, and for many other people.

How is this relevant to the original question? I guess for one thing, it would make me say that if you need to finish War and Peace--as opposed to just reading it for pleasure or to fill leisure time--it would be most efficient to devote ALL of your reading time to War and Peace until you're done. And in fact, maybe drop as many other activities as is practical until it's done. Or at least bundle them--this weekend you get all the yard work and shopping and that brunch with your inlaws done, and next weekend you focus on reading, rather than snatching moments to read.
 
But by my philosophy, it would be better to get up and go measure the garden. I would rather switch contexts than switch projects.

I am totally sold on Gerald Weinberg's twenty percent rule--the idea that any project engaging you, above one project, will consume twenty percent of your time in task switching. Two projects? Twenty percent lost. Three? Forty percent lost. Four? Eighty percent lost. Five? You're just thrashing around randomly, getting little to nothing done.
@Gardener I love this! I'm also in a context-switching camp (as opposed to project-switching camp). Yes, there are some logistical inefficiencies in switching contexts but I prefer them to mental switches.
 
@Gardener I'm also in a context-switching camp (as opposed to project-switching camp). Yes, there are some logistical inefficiencies in switching contexts but I prefer them to mental switches.
And I belong to both camps: both switching between projects and switching between contexts goes hand in hand with a loss of friction. The question of where this loss of friction is less can only be answered for me depending on the situation. Sometimes it's easier for me to stay in telephone mode, sometimes to continue with the project. I make this decision intuitively.
 
I wouldn't really agree that context decides. Sure, you can't choose a context that is simply not available to you--you're in the wrong city, the business you need to visit is closed, you need warm weather and it's snowing--but often the choice to continue working in a given context, as opposed to switching to another context, is indeed a choice.

(Or maybe all you meant is that you have to choose from among the contexts that are currently available to you, and we don't actually disagree on this at all.)

But in any case, I prefer to stick to a given project. Imagine that I'm at my computer buying seeds for the spring garden. I get as far as I can get without measuring a particular part of the garden. I have a dozen more tasks that I could do at the computer, or at the browser, or while shopping with a credit card, or however I might narrow that context.

But by my philosophy, it would be better to get up and go measure the garden. I would rather switch contexts than switch projects.

I am totally sold on Gerald Weinberg's twenty percent rule--the idea that any project engaging you, above one project, will consume twenty percent of your time in task switching. Two projects? Twenty percent lost. Three? Forty percent lost. Four? Eighty percent lost. Five? You're just thrashing around randomly, getting little to nothing done.

Now, I suspect that a large part of the value of GTD is reducing that cost. By putting your thoughts and tasks in lists, the cost of dumping out your brain and refilling it with the information for the next project is reduced. And I suspect that a lot of people using GTD have no choice but to be working many, many projects at once. GTD may be the cure to that "thrashing around randomly."

But I still believe that staying inside one project's bubble for as long as possible is valuable for me, and for many other people.

How is this relevant to the original question? I guess for one thing, it would make me say that if you need to finish War and Peace--as opposed to just reading it for pleasure or to fill leisure time--it would be most efficient to devote ALL of your reading time to War and Peace until you're done. And in fact, maybe drop as many other activities as is practical until it's done. Or at least bundle them--this weekend you get all the yard work and shopping and that brunch with your inlaws done, and next weekend you focus on reading, rather than snatching moments to read.
@Gardener

'cc:' @TesTeq and @RomanS

Awesome post

The merits of switching between Contexts and Projects and the slippage* experienced/involved is seemingly worthy of further discussion in employing the GTD methodology

Meanwhile, in humbly being 'enlightened' by life's activities, is seems clear that the terms "friction" and "slippage" are often erroneously used interchangeably and therefore hope to differ for good effect and 'mental crispness'

"Friction" seems to be more of a neutral term that is often expressed as 'negative' that perhaps 'should' be dismissed as such unless one's rejects the use of, lets say brakes, while operating any type of vehicle . . . as such, "friction" can be a very good thing depending on its applied circumstances like when it comes to moving vehicles and consideration(s)/deliberation(s) ?

While "Slippage" is 'always' undesirable and sought to be eliminated as much as possible . . . as would be the case in regards to the very good question between Context(s) and Project(s) switching or driving a vehicle with an automatic transmission in cold weather and feeling transmission 'slippage' underfoot and higher fuel consumption or, as another example, incurring slippage when requiring immediate liquidity in the midst of wide ask/bid spreads as one of two sellers* in the midst of a transaction ?

As you see GTD fit. . . .

*not a 'typo', suggestion all transactions, like any good marriage, actually requires two 'sellers' as opposed to the seemingly fictional "a buyer and a seller model" ?
 
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I wouldn't really agree that context decides. Sure, you can't choose a context that is simply not available to you--you're in the wrong city, the business you need to visit is closed, you need warm weather and it's snowing--but often the choice to continue working in a given context, as opposed to switching to another context, is indeed a choice.

(Or maybe all you meant is that you have to choose from among the contexts that are currently available to you, and we don't actually disagree on this at all.)

But in any case, I prefer to stick to a given project. Imagine that I'm at my computer buying seeds for the spring garden. I get as far as I can get without measuring a particular part of the garden. I have a dozen more tasks that I could do at the computer, or at the browser, or while shopping with a credit card, or however I might narrow that context.

But by my philosophy, it would be better to get up and go measure the garden. I would rather switch contexts than switch projects.

I am totally sold on Gerald Weinberg's twenty percent rule--the idea that any project engaging you, above one project, will consume twenty percent of your time in task switching. Two projects? Twenty percent lost. Three? Forty percent lost. Four? Eighty percent lost. Five? You're just thrashing around randomly, getting little to nothing done.

Now, I suspect that a large part of the value of GTD is reducing that cost. By putting your thoughts and tasks in lists, the cost of dumping out your brain and refilling it with the information for the next project is reduced. And I suspect that a lot of people using GTD have no choice but to be working many, many projects at once. GTD may be the cure to that "thrashing around randomly."

But I still believe that staying inside one project's bubble for as long as possible is valuable for me, and for many other people.

How is this relevant to the original question? I guess for one thing, it would make me say that if you need to finish War and Peace--as opposed to just reading it for pleasure or to fill leisure time--it would be most efficient to devote ALL of your reading time to War and Peace until you're done. And in fact, maybe drop as many other activities as is practical until it's done. Or at least bundle them--this weekend you get all the yard work and shopping and that brunch with your inlaws done, and next weekend you focus on reading, rather than snatching moments to read.

Funny enough, I don't see this as an "either-or" proposition. Projects are contexts. Anytime someone is working on a particular project, they are working within a particular context: that project. Deciding to continue along on that project to the next action, if it is available, or an ad-hoc 2-minute action to move the project forward is perfectly fine and logical. That's where deciding priorities come into play: move the current project forward or do another action/move a different project forward.

I probably do a mixture of all of them quite often. Sometimes I want to get a project to done and off my list. Other times I want to make parallel progress on a multiple projects. Often, I want to work a context/list to completion and get everything (or as much as possible) off of the list in a single session. It's all about the priorities.

I am totally sold on Gerald Weinberg's twenty percent rule--the idea that any project engaging you, above one project, will consume twenty percent of your time in task switching. Two projects? Twenty percent lost. Three? Forty percent lost. Four? Eighty percent lost. Five? You're just thrashing around randomly, getting little to nothing done.

Very interesting. I am not sure I agree on the model details (i.e. exponential switching cost or switching cost being 20% of total available time), but the larger premise has been scientifically proven to be true: context switching indeed has costs that are not negligible (i.e. it is estimated that it takes anywhere from 15 minutes or more to switch back to the original task/activity after switching (e.g. interruptions)).

I postulate that maintaining focus on a single project's next action(s) is what side-steps the switching costs for that project or minimizes it from feeling like a cost since technically the disparate tasks are related to a larger overall goal (i.e. the project).
 
I think crude metrics of switching costs are less relevant than my lived experience. When I switch away from an important project because I have made progress and come to a good stopping point, I feel great. If I am able to create a good next action for re-starting work, so much the better. If I stop work on a project because progress seems slow, it’s not as good, but I know there is a process at work. On the other hand, if I stop work on a project because of pressures from outside the project, I may feel real switching costs. A lot of this can be emotional cost, not just time needed to refocus our mental processes. Execution is hard, and GTD is pretty well-known to offer less guidance on doing than in other areas. One reason is that what works for one person may not for others, and what works at one time may not work as well other times. It’s something I continue to think about.
 
GTD loving this GTD discussion . . . appropriately GTD thanking you all !

A Project as a possible Context . . . who would have thunk !
 
I would rather switch contexts than switch projects.
For me, I MUCH prefer to switch projects vs contexts. Swithicng contexts is slow and requires I stop and start things. Switching projects is just more of the same so really fast and simple for me. But that is me and in my world contexts are often physically very different from each other. So contexts are harder to switch than projects.
 
GTDers,

Perhaps 'Project focusing' slippage and '@Context's focusing' slippage for objective decision making has to do with potential 'physical distance(s)' slippage for 'Projects focusing' and potential 'mental' slippage for '@Context focusing' can offer some useful dynamic GTD clarity ?

In the hopes of expressing

Internal 'Project focusing' slippage is lowest/minimal when everything for Next Action(s) is internally/externally immediately available at foot-&-hand making intrinsic flow/rhythm done possible which can be very good ?

Likewise-ish

When is comes to '@Context focusing' mental slippage can become the concern/issue ?

As such if one is @Clean . . . @Broom . . . or @Sweep

Internally, with @Broom in hand . . . sweeping floors top to bottom: third, second, first, garage, car-trunk . . . which are five Next Actions in the @Broom context has minimal 'mental slippage'

Meanwhile . . . .

External @Calls can often have much more 'mental slippage' in the Next Actions due to @Calls having human Context inherent with human communication ?

Calling to Cancel, 'Find-Out', Follow-Up, Plead, Postpone, Request(s), Reschedule, ect. has a higher degree of 'mental slippage' due to a higher degree of and/or any attempts to minimize outcome uncertainty ?

Of course a World-Class GTDer could say if the @Call lists was appropriately prepared with minimizing 'mental slippage' in mind then 'mental slippage' would be a minimized to an @Broom like standard . . . in which, a humble reply could be . . . working on it to optimize @Context 'batching' by minimizing any potentially identifiable 'mental slippage' in the midst of its doing/engagement @Context(s) ?

As you see GTD fit. . . .
 
This thread is starting to help a REALLY big realization . I have SO many "War and Peace" examples on my lists.

I'm now 40 years old , and finally realizing that i can't do everything. I can only do about 9 projects at a time. 3 Personal Life, 3 Business, 3 in my job.

That is because I have so many maintenance things, things that have to happen daily or weekly or monthly in each of those area's. And my need for some kind of undefined time in my life so i don't loose my mind.

All of this means, my worst fears are true, that I can't do it all. All those dream project I keep trying to shove into my calendar, I'll never get to do.

So they all have to go on my someday maybe list. But that list is already so long I can't possibly review it weekly. And every time I do review it, there is the DEEP emotional pull that i want to, or SHOULD do something about one of those.

Two Questions if anyone is reading this
1. Is my realization on track with "Classic GTD"? I keep trying to follow the basics and keep finding it too cumbersome. This might help I think

2. how do you all strengthen yourself before you look at your someday maybe list for all the emotions it brings up? How do you stop yourself from trying to bring Someday Maybe things onto your list when you just don't have the space?

Thanks for any perspectives!
Wil
 
This thread is starting to help a REALLY big realization . I have SO many "War and Peace" examples on my lists.

I'm now 40 years old , and finally realizing that i can't do everything. I can only do about 9 projects at a time. 3 Personal Life, 3 Business, 3 in my job.

That is because I have so many maintenance things, things that have to happen daily or weekly or monthly in each of those area's. And my need for some kind of undefined time in my life so i don't loose my mind.

All of this means, my worst fears are true, that I can't do it all. All those dream project I keep trying to shove into my calendar, I'll never get to do.

So they all have to go on my someday maybe list. But that list is already so long I can't possibly review it weekly. And every time I do review it, there is the DEEP emotional pull that i want to, or SHOULD do something about one of those.

Two Questions if anyone is reading this
1. Is my realization on track with "Classic GTD"? I keep trying to follow the basics and keep finding it too cumbersome. This might help I think

2. how do you all strengthen yourself before you look at your someday maybe list for all the emotions it brings up? How do you stop yourself from trying to bring Someday Maybe things onto your list when you just don't have the space?

Thanks for any perspectives!
Wil
@spiritualclarity

Wil thanks for the GTD . . . 'the truth will set us free' post

You humbly express a lot of wisdom for a young man like yourself

Sounds like your doing great . . . imagine for a second who much more challenging your life could like without your personal GTD system . . . yikes !

Very much like your 9 Projects model . . . 3 . . . 3 . . . 3

As such, take heart, sounds like your on the right track for yourself and in very good GTD company . . . David Allen also says he too likes things in three's

As you see GTD fit. . . .

Ps. Slow-&-Small, just received word that a dear friend (husband and father) fell off of a 12' ladder last week, while, thank God he was spared of head injury and spinal nerve damage, he did still require seemingly extensive surgery that included permanent metal support implants and might have to endure pain management withdrawals and undoubtedly extensive Physical Therapy . . . please keep him in your prayers, he's a good man like yourself

Thank you very much
 
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