GTD with Apple Reminders

Folks

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After having used in the past years different software systems for GTD like Things, Asana, Omnifocus and some more I have now come to Apple’s (new) Reminders - the reason: keep it simple. The software has furthermore been improved a lot.

As Reminders now allows me to create Groups I use them for:
  • Agenda (people)
  • Projects (all my current projects)
  • Reading List (articles, audio, video)
  • Shopping (different stores I go to)
  • Someday (Someday Tasks plus Someday Projects)
Apart from this I have the following lists:
  • INBOX
  • Next Actions
  • Scheduled
  • Waiting For
My Project Material and my Reference Material is in iCloud and in Apple Notes.

The whole system is super fast, reliable, trustworthy, cheap and SIMPLE.
 

thomasbk

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I love WorkFlowy and have used that for my system for years. But I've been increasingly using Reminders for time and location action items. Last week I decided to migrate all my lists to Reminders to test it out as a Workflowy replacement. It's too soon to reach a verdict and I miss WorkFlowy's elegance, but I'm deep in the Apple ecosystem so I'll likely stick with it. It's becoming handy to just tell Siri to add items to specific lists.
 

thomasbk

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Thank you. I didn't know about this feature. Unfortunately it only works when you enable iCloud which seems to be a dumb idea of some Apple software designer. There's no reason to make this feature available only when iCloud is on.

Between backups and device syncing, I suppose Apple expects/wants everyone to use iCloud. Part of that is undoubtedly the revenue stream that comes from storage subscriptions.
 

RS356

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Thanks for sharing, and I’m glad you‘ve found a simple system that works for you. One of my favorite features of Reminders is the ability to sync to both iCloud and Exchange concurrently, addressing cross-platform needs between Mac and Windows. As my world becomes more complex, I’ve found that simpler GTD tools handle it best.
 

MikeyBus

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Thanks for sharing, and I’m glad you‘ve found a simple system that works for you. One of my favorite features of Reminders is the ability to sync to both iCloud and Exchange concurrently, addressing cross-platform needs between Mac and Windows. As my world becomes more complex, I’ve found that simpler GTD tools handle it best.

That's a great point. I love Things 3 and am in the Apple eco-system at home, but working from my work-issued PC most of the day.

Agreed that simpler tools keep me from getting into 'features mischief.'
 

michael.dreves

Registered
After having used in the past years different software systems for GTD like Things, Asana, Omnifocus and some more I have now come to Apple’s (new) Reminders - the reason: keep it simple. The software has furthermore been improved a lot.

As Reminders now allows me to create Groups I use them for:
  • Agenda (people)
  • Projects (all my current projects)
  • Reading List (articles, audio, video)
  • Shopping (different stores I go to)
  • Someday (Someday Tasks plus Someday Projects)
Apart from this I have the following lists:
  • INBOX
  • Next Actions
  • Scheduled
  • Waiting For
My Project Material and my Reference Material is in iCloud and in Apple Notes.

The whole system is super fast, reliable, trustworthy, cheap and SIMPLE.
Just completed a migration from OF to Reminders, and I must say it provides me with some improved workflows. When working from home, sharing of tasks and lists is big for me. Also the use of taks can be used to benerate "Perspectives" in a simple manner, but fx. someday/maybe tasks can live in projects and horizons and show up in Smartlists. Same goes for Agenda, Call, Waiting-for etc. I'm curious to see of Location based actions will work for me over time, but errands lists is more dynamic as I see it.

It's been a while since you made your post and I would be curious to hear if some of you have good ideas and experience to share....=

Happy New Year :)

-mic
 

Robert5911

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I went head first into the Apple ecosystem last year and haven't looked back. Moved on from Evernote, OF, and Fantastical. I use Reminders Apple Cal and Apple notes.The addition of tagging in Monterey and iOS 15 has made the system even better. It has worked great for me.
 

StephenAdams

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I've also started looking at Apple Reminders. The smart list feature is excellent, gives that Project-based overview of all next actions and from the GTD official guide you can create a smart list that offers a This Week overview as well.
 
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